Admin Executive

Waterlink Logistics, a subsidiary of the Waterlink Group of Companies, is looking for a responsible and proactive Admin Executive to oversee daily administrative, procurement, facility management, and operational support activities at Port Qasim, Karachi. The ideal candidate will play a crucial role in ensuring smooth operations through effective vendor coordination, facility upkeep, security management, fuel monitoring, and meticulous record keeping. This position demands strong organizational skills, attention to detail, and a high degree of integrity and accountability to maintain operational efficiency and timely support across various functions.

Key Responsibilities:
- Manage daily administrative tasks and facility requirements to support operational needs.
- Coordinate procurement of office, yard, and operational supplies ensuring timely availability.
- Monitor security personnel, including attendance and deployment schedules.
- Maintain accurate fuel consumption records and perform regular fuel reconciliation.
- Oversee maintenance activities for machinery, equipment, and facilities, ensuring minimal downtime.
- Liaise effectively with vendors, contractors, and service providers to ensure quality and timely service delivery.
- Maintain comprehensive records related to procurement, maintenance, utilities, security, and administration.
- Collaborate with the Finance and Accounts departments to process invoices and maintain supporting documentation.

Required Qualifications:
- 2 to 3 years of experience in administration, preferably within logistics or related industries.
- Solid understanding of procurement processes and facility management practices.
- Exposure to yard, depot, or workshop operations is essential.
- Practical knowledge of structural repairs, welding, flooring, painting, and general container maintenance is advantageous.
- Proficient in MS Office applications, with strong skills in Excel for data management and reporting.
- Excellent communication, coordination, and follow-up abilities to ensure tasks are completed efficiently.
- Demonstrated high level of integrity, accountability, and ownership in previous roles.

Preferred Qualifications and Benefits:
This role offers the opportunity to join a growing logistics organization where you can develop hands-on experience in administration, procurement, facility management, and operational support within a dynamic supply chain environment. The position is based at Port Qasim, Karachi, providing exposure to a fast-paced and evolving logistics sector.

Candidates interested in this opportunity are encouraged to apply by submitting an updated CV, clearly stating the position title in the subject line.