Admin Manager

Golden Hawk Technologies is seeking an experienced and proactive Admin Manager to lead the company’s daily administrative operations at its DHA Phase 2, Islamabad office. This full-time, onsite role is crucial for maintaining an organized, efficient, and professional workplace. The Admin Manager will oversee office facilities, vendor relationships, supplies, assets, maintenance, security, transportation, and general administrative functions. Collaboration with HR, Finance, Operations, and senior management is essential to ensure seamless business operations and a productive work environment.

Key Responsibilities

Office Administration: Manage daily administrative tasks to keep the office clean, organized, secure, and fully operational. Oversee office opening and closing procedures, ensure availability of stationery, pantry items, and other essentials, and proactively address any administrative issues.

Facilities & Maintenance: Coordinate maintenance and repairs including electrical work, plumbing, internet, air conditioning, and furniture. Maintain records of service requests and inspections, liaise with landlords and building management, and ensure timely resolution of facility-related concerns.

Vendor & Supplier Management: Identify and engage with suppliers and service providers. Obtain quotations, negotiate pricing, coordinate procurement, monitor vendor performance, and maintain an updated vendor database.

Asset & Inventory Management: Keep accurate records of company assets, equipment, furniture, and inventory. Manage issuance and return of assets, conduct periodic inventory checks, document asset transfers or disposals, and coordinate with IT for employee equipment needs.

Security & Workplace Management: Work with security personnel to enforce workplace security protocols, monitor access control and visitor management, ensure compliance with safety standards, and coordinate emergency response plans.

Administrative Coordination: Collaborate with HR on new employee onboarding requirements such as workstations, seating, and access cards. Support employee administrative requests, organize office arrangements for meetings and events, and assist senior management with special projects.

Transportation & Logistics: Oversee company transportation arrangements, coordinate employee transport needs, and maintain records related to vehicles, drivers, fuel, and maintenance where applicable.

Cost Control & Reporting: Monitor administrative expenses to stay within budget, maintain purchase records, prepare regular reports for management, and identify opportunities to reduce costs without compromising workplace efficiency.

Required Qualifications

- Bachelor’s degree in Business Administration, Management, HR, or a related field.
- Minimum of 3 years’ experience in administration, office management, or facilities management.
- Strong organizational, coordination, and multitasking skills.
- Proven experience managing vendors, suppliers, maintenance, and office facilities.
- Effective communication and negotiation abilities.
- Strong problem-solving and decision-making skills.
- Proficiency in Microsoft Office and Google Workspace.
- Detail-oriented with excellent record-keeping capabilities.
- Ability to work independently and take ownership of responsibilities.

Preferred Qualifications and Benefits

- Experience in a fast-paced corporate or technology environment.
- Background in managing office expansions, relocations, or setups.
- Familiarity with asset and inventory management systems.
- Strong vendor negotiation and cost-management skills.
- Leadership and team management experience.

Golden Hawk Technologies offers a competitive salary ranging from Rs100,000 to Rs130,000 per month, commensurate with experience and qualifications. The company provides a professional, growth-oriented work environment with opportunities for career development and close collaboration with senior management. This role offers exposure to a dynamic and expanding organization, ideal for candidates seeking to advance their administrative career in a technology-driven setting. The position requires in-person attendance at the Islamabad office.