Admin Manager

Pakson International Plastic Industries (Pvt.) Ltd

Kamoke , Pakistan

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The Admin Manager will oversee and coordinate all administrative functions within the organization, ensuring efficient management of office and factory facilities, security, transport, housekeeping, maintenance, and general administrative support. This role requires close collaboration with senior management to maintain smooth operations, uphold safety standards, and support employee needs in a dynamic manufacturing environment based in Gujranwala.

Key Responsibilities

Administration & Facility Management:
Oversee daily administrative activities, ensuring proper maintenance of offices, factory premises, buildings, furniture, and facilities. Supervise housekeeping, sanitation, and cleanliness to maintain a safe and organized work environment. Manage office supplies, stationery, uniforms, and other administrative materials while maintaining accurate records of company assets.

Security Management:
Lead and supervise security personnel to enforce effective security protocols for employees, visitors, vehicles, and company premises. Coordinate with external security agencies and local authorities as needed. Monitor CCTV and other security systems to ensure a secure workplace.

Transport & Vehicle Management:
Manage company vehicles and transportation services, including monitoring vehicle usage, fuel consumption, maintenance, and repairs. Maintain all vehicle documentation such as insurance and fitness certificates, ensuring timely availability of transport for official purposes.

Maintenance & Utilities:
Coordinate maintenance activities related to electrical, plumbing, civil works, HVAC systems, generators, and other utilities. Ensure uninterrupted supply of electricity, water, internet, and other essential services. Liaise with vendors and contractors to oversee repair work, monitor costs, and promote cost-effective resource utilization.

Vendor & Purchase Coordination:
Engage with vendors, suppliers, and contractors to fulfill administrative requirements. Obtain quotations, assist management in vendor selection, and monitor service quality, costs, and timely completion of projects. Maintain comprehensive records of all administrative purchases and services.

Employee Support:
Provide administrative assistance to employees regarding workplace facilities, seating arrangements, uniforms, and ID cards. Collaborate with HR to support employee engagement activities, meetings, events, and company functions.

Documentation & Reporting:
Maintain thorough administrative records and documentation. Prepare monthly reports covering administrative operations, expenses, and facility status. Monitor budgets to control unnecessary expenditures and ensure compliance with company policies and standard operating procedures.

Required Qualifications

Education:
Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.

Experience:
5 to 8 years of relevant experience in administration, preferably within a manufacturing or industrial setting.

Required Competencies:
Strong organizational and administrative skills, leadership and team management capabilities, excellent communication and interpersonal skills, effective problem-solving and decision-making abilities, vendor management and negotiation expertise, cost control and budgeting proficiency, advanced MS Office and documentation skills, and the ability to perform under pressure.

Authority & Accountability:
The Admin Manager is responsible for ensuring the smooth operation of all assigned administrative functions. This includes accountability for administrative expenses, company facilities, vehicles, security, and related resources. The role also demands strict adherence to and enforcement of administrative policies and SOPs.

Job Type: Full-time
Work Location: On-site in Gujranwala

This position offers the opportunity to lead critical administrative functions in a fast-paced industrial environment, contributing directly to operational efficiency and employee satisfaction.