Admin manager

Pizza Bistro, located in the vibrant Saba Commercial Area of DHA Phase 5, Karachi, is a new pizza destination known for its fresh, high-quality pizzas crafted from carefully selected ingredients. The restaurant prides itself on delivering consistent taste and maintaining a welcoming atmosphere. The team fosters a culture centered on quality, hospitality, and continuous improvement, ensuring a vibrant and efficient environment for both guests and staff.

The Admin Manager at Pizza Bistro is a full-time, on-site position based in Karachi. This role is pivotal in managing the daily administrative functions that keep the restaurant running smoothly. The Admin Manager will oversee documentation, coordinate staff schedules, maintain accurate records, and ensure compliance with internal policies and local regulations. Additionally, the role involves supervising office and restaurant support activities, monitoring inventory paperwork, liaising with vendors and service providers, and assisting with basic financial and human resource administrative tasks. Working closely with management, the Admin Manager will help streamline processes, enhance communication across teams, and support operational efficiency to uphold exceptional customer service standards.

Key Responsibilities
- Manage day-to-day administrative operations, including documentation and record-keeping.
- Coordinate staff schedules and assist with attendance and shift management.
- Supervise office and restaurant support functions to ensure organized workflows.
- Monitor inventory-related paperwork and manage office supplies.
- Liaise with vendors and service providers to maintain smooth vendor relations.
- Support basic financial administration tasks such as handling petty cash, verifying invoices, and assisting with expense reporting and reconciliation.
- Assist with HR-related administrative duties, including maintaining staff files and supporting onboarding processes.
- Collaborate effectively with kitchen, service, and management teams in a fast-paced environment.
- Identify operational issues proactively and contribute to continuous improvement initiatives.

Required Qualifications
- Strong administrative and organizational skills, including expertise in record-keeping, documentation management, and scheduling.
- Experience in operational support, particularly in vendor coordination, inventory tracking, and managing office and restaurant support services.
- Basic knowledge of HR functions such as staff file management, onboarding support, and attendance tracking.
- Competence in basic financial administration, including petty cash handling and invoice verification.
- Proficiency with office software tools such as spreadsheets, word processing, and email, along with comfort using digital tools for reporting and communication.
- Excellent communication and interpersonal skills, with the ability to work collaboratively across multiple teams.
- Prior experience in administrative or operations roles; hospitality or restaurant management experience is advantageous.
- Relevant education in business administration, management, or a related field is preferred, though equivalent practical experience will be considered.
- Attention to detail, reliability, and a proactive mindset toward problem-solving and operational efficiency.

Pizza Bistro offers an opportunity to join a dynamic team in a growing restaurant environment where quality and guest satisfaction are paramount. The role provides a chance to develop administrative and operational skills within the hospitality industry, contributing directly to the restaurant’s success and customer experience.