Admin Officer (I-11/3, Islamabad)

Our client is seeking a proactive and detail-oriented Admin Officer to oversee daily administrative operations and ensure smooth functioning across various departments. This role involves managing records, procurement, facilities, and providing comprehensive support while maintaining compliance with company policies and relevant labor regulations. The ideal candidate will contribute to creating an organized and efficient work environment, supporting HR functions, and coordinating office logistics.

Key Responsibilities

- Oversee daily office administration to maintain a well-organized and efficient workplace.
- Maintain accurate physical and digital records, files, and documentation.
- Manage procurement of office supplies and equipment, including vendor liaison and negotiation.
- Coordinate facility maintenance, utilities, repairs, and ensure workplace safety compliance.
- Handle correspondence, phone calls, courier services, and visitor management.
- Support HR with attendance tracking, leave records, and onboarding logistics for new employees.
- Schedule meetings, arrange travel, and organize company events.
- Track petty cash and basic office expenses in coordination with the Finance department.
- Ensure adherence to company policies, procedures, and labor regulations.
- Supervise support staff such as office assistants, drivers, janitorial, and security personnel as needed.
- Maintain inventory of office assets and equipment.
- Prepare periodic administrative reports for management review.

Required Qualifications

- Bachelor’s degree in Business Administration, Public Administration, or a related field.
- 1 to 3 years of experience in office administration or a similar role.
- Proficiency in MS Office applications including Word, Excel, PowerPoint, and Outlook.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills in both English and Urdu.
- High attention to detail with strong problem-solving abilities.
- Ability to work independently and collaboratively across departments.

Preferred Qualifications and Benefits

- Experience in office and facilities management.
- Skilled in vendor coordination and negotiation.
- Expertise in record-keeping and documentation.
- Discretion in handling confidential information.
- Monthly salary range: Rs45,000 to Rs75,000.
- Work location is in Islamabad, with reliable commuting or relocation before starting work required.
- This is an in-person position.

This role offers an excellent opportunity for candidates looking to develop their administrative career in a dynamic environment, contributing to operational efficiency and cross-departmental collaboration.