Admin Officer

Based in Karachi, this role requires a dynamic professional with 3 to 5 years of experience in administration, procurement, logistics, and office operations. The ideal candidate will have a background in managing these functions within a reputable organization, preferably in the development sector. This position demands strong organizational skills, attention to detail, and the ability to coordinate multiple tasks to ensure smooth and efficient office operations.

Key Responsibilities

- Oversee regional administration, procurement, logistics, and facility management to maintain seamless office functioning.
- Manage the selection process for suppliers and contractors in accordance with organizational procurement policies, ethical standards, sustainability principles, and cost-effectiveness.
- Prepare and administer Service Level Agreements (SLAs), purchase orders, and vendor contracts, while monitoring supplier performance and ensuring timely reporting.
- Maintain accurate and up-to-date vendor records, procurement documentation, and inventory files with proper verification and filing procedures.
- Coordinate office maintenance, asset management, travel arrangements, utilities, and provide general administrative support as needed.
- Collaborate closely with program and support teams to identify procurement and operational requirements, ensuring timely and quality service delivery.
- Monitor procurement and administrative expenditures within approved budgets, maintaining precise financial and procurement records.
- Build and sustain strong relationships with vendors, service providers, and other stakeholders to guarantee uninterrupted operational support.
- Ensure compliance with organizational policies, donor requirements, and procurement procedures at all times.
- Identify operational gaps and recommend process improvements to enhance efficiency, transparency, and service quality.

Required Qualifications

- MBA, BBA (Hons.), or MPA degree.
- 3 to 5 years of relevant experience in administration, procurement, logistics, and office operations, preferably within the development sector.
- Strong negotiation skills and experience in vendor management and relationship building.
- Excellent organizational, multitasking, and time management capabilities.
- Proficiency in procurement, administration, and logistics management.
- Knowledge of sustainable and ethical procurement practices.
- Ability to manage multiple priorities and meet deadlines effectively.
- Strong written and verbal communication skills.
- Sound understanding of procurement processes, contract management, and administrative compliance.
- Proficiency in Microsoft Office and administrative record management.

Preferred Qualifications and Benefits

- Experience working in a development sector environment is highly desirable.
- Competitive monthly salary ranging from Rs90,000 to Rs130,000.
- This is an in-person role based in Karachi, offering an opportunity to work within a reputable organization focused on sustainable and ethical procurement practices.

This position offers a challenging yet rewarding environment for candidates looking to advance their careers in administration and procurement while contributing to impactful organizational goals.