Admin Officer

Harris Silicone & Glass Pvt. Ltd.

Lahore , Pakistan

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The Admin Officer will oversee daily administrative operations to ensure the smooth functioning of office and factory facilities. This role involves maintaining office supplies and equipment, coordinating with various departments, managing vendor relationships, and supporting overall workplace efficiency. The Admin Officer will also handle administrative records, supervise support staff, and assist with company events and official correspondence, contributing to a well-organized and productive work environment.

Key Responsibilities

- Manage day-to-day administrative activities to support office and factory operations effectively.
- Maintain inventory of office supplies, stationery, furniture, equipment, and other administrative assets.
- Liaise with vendors and service providers for maintenance, repairs, and procurement of necessary items.
- Oversee housekeeping, cleanliness, security, and workplace discipline to maintain a safe and orderly environment.
- Keep accurate records of company assets, utility bills, maintenance costs, and administrative purchases.
- Coordinate transportation logistics, including vehicle maintenance and fuel management, where applicable.
- Supervise support staff such as office attendants and janitorial personnel to ensure task completion.
- Collaborate with HR, Finance, Production, and other departments to address administrative needs.
- Assist in organizing company events, meetings, visitor arrangements, and managing official correspondence.
- Ensure proper documentation, filing, and timely updating of all administrative records.
- Monitor utility consumption and identify opportunities to reduce administrative expenses.
- Enforce compliance with company policies, safety standards, and administrative protocols.
- Address employee administrative requests and resolve routine workplace facility issues promptly.
- Prepare and submit periodic administrative reports to the reporting manager.
- Perform additional administrative duties as assigned by management.

Required Qualifications and Experience

- Bachelor’s degree in Business Administration, Management, or a related field.
- 2 to 4 years of relevant experience in administration, preferably within a manufacturing or industrial setting.
- Strong communication, coordination, and organizational skills.
- Proficient in Microsoft Office applications, especially Excel and Word.
- Experience in vendor management, recordkeeping, facility management, and administrative procurement.
- Ability to multitask and work collaboratively across different departments.

Work Location: This position requires in-person attendance at the company’s office and factory facilities.

This role is ideal for a detail-oriented professional who thrives in a dynamic environment and is committed to maintaining operational excellence through effective administrative support.