Administrative Team Lead

Liquid Technologies is a forward-thinking technology company specializing in AI, software development, data engineering, DevOps, product design, and digital transformation solutions. We are seeking a proactive and energetic Team Lead – Admin to take full ownership of daily office administration and workplace facilities. The ideal candidate will ensure the office environment is clean, well-maintained, organized, and fully functional, while managing vendors, office services, assets, procurement, and all routine administrative needs. This hands-on role requires someone who anticipates issues before they arise and takes initiative to resolve them efficiently.

Key Responsibilities

- Oversee end-to-end office administration and facilities management to ensure smooth daily operations.
- Maintain office cleanliness and upkeep, including washrooms, floors, cafeteria, workstations, common areas, solar panels, and overall workplace hygiene.
- Supervise and monitor office support staff to guarantee cleanliness, service quality, discipline, and timely task completion.
- Ensure timely and proper serving of meals, refreshments, and other office necessities.
- Manage office assets, equipment, furniture, fixtures, and inventory with accurate records and basic controls.
- Coordinate with vendors, contractors, and service providers for maintenance, repairs, supplies, and other administrative requirements.
- Address routine facility issues such as electrical, plumbing, AC, solar, UPS, furniture, through prompt coordination and follow-up.
- Oversee grocery and office consumables, ensuring availability while maintaining proper usage and cost control.
- Handle procurement processes including quotations, purchase coordination, and vendor follow-ups.
- Lead office renovation, maintenance, relocation, and workplace improvement projects.
- Manage incoming and outgoing mail, courier services, and document handling.
- Organize administrative arrangements for internal and external meetings, events, and company activities.
- Conduct outdoor administrative errands and manage other day-to-day office requirements.

Required Qualifications

- Bachelor’s degree in Business Administration, Management, Administration, or a related field.
- 3 to 5 years of relevant experience in administration, facilities, office management, or a similar role.
- Proficiency in MS Excel with the ability to maintain administrative trackers and reports.
- Strong communication, coordination, and interpersonal skills.
- Demonstrated vendor management and negotiation capabilities.
- Energetic, proactive, and comfortable working in a hands-on environment.
- Strong ownership mentality with excellent problem-solving skills.
- Good organizational skills with the ability to manage multiple priorities effectively.
- Professional demeanor with a service-oriented approach.
- Reliable, committed, punctual, and willing to take responsibility beyond routine tasks.

This role is ideal for a motivated individual who thrives in a dynamic environment and is eager to contribute to a well-functioning workplace. If you are someone who values ownership and enjoys managing diverse administrative functions, this position offers an excellent opportunity to make a significant impact.