Administrative Team Lead

Liquid Technologies is a forward-thinking technology company specializing in AI, software development, data engineering, DevOps, product design, and digital transformation solutions. We are seeking a proactive and energetic Team Lead – Admin to take full ownership of daily office administration and workplace facilities. The ideal candidate will ensure the office environment is clean, well-maintained, organized, and fully functional, while efficiently managing vendors, office services, assets, procurement, and other administrative needs. This role requires a hands-on approach, strong ownership, and the ability to anticipate and resolve issues before they escalate.

Key Responsibilities

- Oversee end-to-end office administration and facilities management to ensure smooth daily operations.
- Maintain cleanliness and upkeep of the entire office, including washrooms, floors, cafeteria, workstations, common areas, solar panels, and overall workplace hygiene.
- Supervise office support staff, ensuring service quality, discipline, and timely completion of assigned tasks.
- Manage timely serving of meals, refreshments, and other office necessities.
- Maintain office assets, equipment, furniture, fixtures, and inventory with accurate records and basic controls.
- Coordinate with vendors, contractors, and service providers for maintenance, repairs, supplies, and other administrative requirements.
- Address routine facility issues such as electrical, plumbing, AC, solar, UPS, and furniture through prompt coordination and follow-up.
- Manage grocery and office consumables, ensuring availability while controlling usage and costs.
- Handle procurement processes including quotations, purchase coordination, and vendor follow-ups.
- Lead office renovation, maintenance, relocation, and workplace improvement projects.
- Manage incoming and outgoing mail, courier services, and document handling.
- Organize administrative arrangements for internal and external meetings, events, and company activities.
- Conduct outdoor administrative errands and support other day-to-day office requirements as needed.

Required Qualifications

- Bachelor’s degree in Business Administration, Management, Administration, or a related field.
- 3 to 5 years of relevant experience in administration, facilities management, office management, or a similar role.
- Proficiency in MS Excel with the ability to maintain administrative trackers and reports.
- Strong communication, coordination, and interpersonal skills.
- Demonstrated vendor management and negotiation capabilities.
- Energetic, proactive, and comfortable working in a hands-on environment.
- Strong ownership mentality with excellent problem-solving skills.
- Good organizational skills and ability to manage multiple priorities effectively.
- Professional demeanor with a service-oriented approach.
- Reliable, committed, punctual, and willing to take responsibility beyond routine tasks.

This position offers an opportunity to lead and shape the administrative functions of a dynamic technology company. If you are someone who thrives in a hands-on role and takes pride in maintaining a well-run office environment, this role is an excellent fit.