AM Projects

We are seeking a detail-oriented and proactive PMO Coordinator to manage and oversee daily project management office activities. The successful candidate will play a critical role in ensuring smooth project execution by handling documentation control, reporting, coordination, and record management. This role requires close collaboration with project managers, site teams, consultants, and vendors to maintain accurate progress tracking and timely communication with senior management. The ideal candidate will be adept at using project management tools and possess strong organizational and communication skills to support multiple projects simultaneously.

Key Responsibilities

- Manage daily PMO operations including documentation control, reporting, coordination, and record keeping.
- Assist in the preparation, review, and monitoring of Project Implementation Plans (PIP), ensuring alignment with approved timelines and milestones.
- Maintain and update project schedules, task assignments, and progress tracking using tools such as ClickUp or similar platforms.
- Record, consolidate, and report daily project status updates to senior management.
- Coordinate with project managers, site teams, consultants, and vendors to gather accurate progress data and implementation updates.
- Prepare routine documentation including project reports, dashboards, trackers, and compliance records.
- Draft official correspondence such as letters, memos, meeting minutes (MoMs), notices, and internal communications.
- Maintain proper filing, printing, scanning, archiving, and version control of all PMO documents.
- Track action items, follow-ups, approvals, and pending deliverables to ensure timely closure.
- Assist in preparing presentation materials for management meetings and steering committees.
- Support risk tracking, issue logs, and escalation reporting within the PMO framework.
- Ensure all documentation is audit-ready and compliant with organizational standards.
- Coordinate scheduling of meetings, prepare agendas, and maintain structured records of discussions and decisions.
- Monitor adherence to project timelines and escalate any delays or deviations to the PMO head.
- Facilitate inter-departmental coordination to ensure smooth project execution and effective information flow.

Required Qualifications

- Bachelor’s degree (preferred).
- Minimum of 3 years’ experience in project management, with a preference for ICT project management experience.
- High proficiency in MS Office applications including Word, Excel, and PowerPoint.
- Proficiency in project management tools such as ClickUp, MS Project, Primavera, Trello, or similar platforms.
- Strong knowledge of PMO frameworks and project lifecycle management.
- Excellent documentation, drafting, and official letter-writing skills.
- Strong reporting and presentation preparation abilities.
- Exceptional organizational and record-keeping skills.
- Ability to manage multiple projects and priorities simultaneously.
- Excellent coordination and communication skills.
- Strong follow-up and task-tracking capabilities, especially related to equipment delivery timelines.
- Attention to detail and a structured approach to work.

Preferred Qualifications and Benefits

- Experience in ICT project management is highly desirable.
- Competitive monthly salary ranging from Rs130,000 to Rs150,000.
- Full-time, in-person work location.
- Immediate availability to join is preferred.

This role offers an excellent opportunity for a motivated professional to contribute to the successful delivery of projects within a dynamic PMO environment. If you are organized, communicative, and experienced in project coordination, we encourage you to apply.