Asset & Lease Manager

The Asset & Lease Manager will oversee the administration of a multi-site U.S. retail lease portfolio. This role involves abstracting leases, tracking critical dates, verifying landlord charges before payment, and recovering any overbilled CAM and tax charges. The position requires meticulous attention to detail and strong organizational skills to ensure lease compliance and financial accuracy across multiple locations.

Key Responsibilities:
- Abstract every executed lease and amendment into the lease database, capturing rent, escalations, CAM/tax/insurance terms, options, notice windows, exclusives, and co-tenancy clauses.
- Maintain a critical date calendar for options, renewals, termination rights, tenant improvement (TI) deadlines, insurance renewals, and estoppels, providing advance notifications.
- Organize and file leases, amendments, estoppels, subordination, non-disturbance and attornment agreements (SNDAs), and consents, maintaining an indexed digital lease file.
- Set up rent records at lease commencement and update escalations, amendments, and abatements as needed.
- Validate monthly billings—including base rent, CAM, tax, insurance, and percentage rent—against lease terms before preparing payment files for Accounting.
- Manage outsourced CAM and tax audits, review findings against lease provisions, and track approved claims through to credit or refund.
- Review year-end reconciliations upon receipt and promptly correct any errors.
- Track real estate tax bills and assessments, verify pro-rata shares, and identify candidates for tax protests.
- Issue and maintain certificates of insurance for each location according to lease requirements.
- Monitor landlord obligations and notify landlords when obligations are unmet.
- Maintain W-9 forms, landlord and property manager records, and payment instructions, ensuring verified controls on banking changes.
- Support franchisor and lender consent, estoppel, and reporting requests.
- Serve as the primary contact for property managers regarding statements, reconciliations, certificates, and documentation.
- Prepare and file TI allowance draw packages and track them through to receipt.
- Assist with back-charge claims and portfolio events such as closures, relocations, assignments, and subleases.
- Keep the lease database accurate and generate recurring reports including critical dates, rent roll, occupancy cost, audit savings, and insurance compliance.
- Write and maintain standard operating procedures (SOPs) and assist in defining, training, and supervising future associate roles.

Required Qualifications:
- Minimum of 4 years’ experience in U.S. retail or commercial lease administration, lease accounting, or property accounting, preferably managing multi-site portfolios.
- Ability to read and accurately abstract U.S. shopping-center leases, including CAM, tax, and insurance pass-throughs, caps, exclusions, options, and notice requirements.
- Working knowledge of CAM and real estate tax reconciliations with the ability to identify improper charges and negotiate with landlords or audit firms.
- Experience managing certificates of insurance in accordance with lease-specific requirements.
- Advanced proficiency in Excel.
- Excellent written and spoken English skills for professional correspondence with U.S. landlords and property managers.
- Exceptional accuracy, follow-through, and comfort managing a deadline calendar where missed dates can have financial consequences.

Preferred Qualifications and Benefits:
- Degree in Accounting, Finance, Real Estate, Business, or Law is preferred.
- Experience with lease administration platforms, e-signature tools, and ERP/AP systems is advantageous.
- Experience supporting a growing portfolio, including new openings and TI collection, or working with a U.S.-based team from offshore is a plus.
- This is a full-time, Monday–Friday night shift role requiring a computer or laptop with a webcam and reliable high-speed internet.

Anywhere Talent is an equal opportunity employer committed to diversity and inclusion. We provide equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. Join us to play a pivotal role in empowering businesses with your expertise and contribute to partnerships that drive success.