Posted 6 days ago 5 views
This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA), a strategic national initiative aimed at strengthening Pakistan’s agri-trade ecosystem. NAFSA focuses on enhancing regulatory oversight, facilitating trade, and modernizing food safety and trade processes. The selected candidate will join NAFSA’s foundational team and contribute to the development of systems, processes, and institutional capabilities essential for the organization’s success.
Key Responsibilities
- Support the scheduling and logistics of Board of Governors (BoG) and committee meetings, including maintaining meeting calendars, managing notices and circulation trackers, confirming participant attendance, and ensuring meeting packs are prepared in accordance with governance timelines.
- Compile, format, and quality-check agenda papers, presentations, and supporting documents submitted by various Wings and Directorates. Ensure completeness, adherence to templates, and proper indexing before circulation.
- Coordinate the timely distribution of meeting notices and documents to BoG and committee members, adhering to approved protocols, confidentiality standards, and deadlines.
- Draft minutes, resolutions, action points, and meeting summaries as assigned. Manage review cycles and finalize documents for official records within prescribed timelines.
- Maintain organized repositories—both physical and digital—for agendas, papers, minutes, resolutions, attendance records, declarations (where applicable), and correspondence. Ensure version control, controlled access, and easy retrievability.
- Maintain decision and action trackers for BoG and committees. Follow up with responsible departments for progress updates, evidence of task completion, and closure of action items. Identify and escalate any delays or risks.
- Support statutory and governance compliance tracking, including record retention, reporting obligations, disclosures, conflict-of-interest documentation, and maintenance of required registers as assigned.
- Coordinate official communications with BoG/committee members and internal stakeholders, including meeting invitations, confirmations, information requests, and follow-ups, ensuring professionalism and confidentiality.
- Assist in the development and maintenance of governance templates, meeting pack formats, and documentation standard operating procedures (SOPs). Support the adoption of digital workflows such as board portals and document management systems as assigned.
- Perform any other secretariat or governance-related duties assigned by the Deputy Director or Director of the NAFSA Secretariat, consistent with the organization’s mandate.
Required Qualifications
- A Master’s or Bachelor’s degree (minimum sixteen years of education) in Law, Management Sciences, Public Administration, or a related discipline.
- At least 4 years of relevant experience in secretarial or governance support, legal/compliance, or corporate administration roles.
- Strong skills in drafting, formatting, and document management with a high level of confidentiality.
Preferred Qualifications and Benefits
- While not explicitly stated, candidates with experience in digital governance tools, board portals, or document management systems will be at an advantage.
- Opportunity to be part of a pioneering national initiative with significant impact on Pakistan’s agri-trade and food safety landscape.
- Engagement with a dynamic and foundational team contributing to institutional capacity building and modernization efforts.
This role offers a unique chance to contribute to the establishment and growth of NAFSA, supporting governance and compliance functions critical to the organization’s success.
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Job Details
Pakistan Single Window
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