Assistant HR (On-Site)

We are seeking a dedicated and experienced Assistant HR to join our on-site team at Kazani Heights, Soan Garden, Islamabad. This full-time position supports US-based businesses by managing recruitment and assisting with day-to-day HR operations. The role requires working night shifts from 8:00 PM to 4:00 AM, six days a week, with a 30-minute break per shift. The successful candidate will be responsible for independently handling the recruitment process, maintaining organized records, and supporting management with various HR and administrative tasks. Candidates with prior experience recruiting for US-based companies and those with their own transportation are preferred. Female candidates are strongly encouraged to apply.

Key Responsibilities

Recruitment and Talent Acquisition:
- Source candidates through job portals, LinkedIn, social media, referrals, and other channels.
- Manage the entire recruitment cycle, from job posting to candidate placement.
- Screen CVs, conduct initial assessments, and shortlist candidates based on job requirements.
- Conduct interviews to evaluate candidates’ communication skills, experience, and professionalism.
- Qualify candidates by assessing skills, availability, salary expectations, and suitability.
- Coordinate interviews with management and maintain communication with candidates throughout the hiring process.
- Maintain a pipeline of qualified candidates for current and future vacancies.
- Assist in preparing job descriptions, advertisements, interview questions, and assessment criteria.
- Support onboarding activities including joining formalities, documentation, and orientation.
- Follow up with selected candidates to confirm joining dates and ensure smooth onboarding.

HR Administration and Record-Keeping:
- Maintain an organized database of applicants, interview results, and hiring status.
- Update recruitment trackers and reports using Excel, Google Sheets, or similar tools.
- Manage employee records, attendance, leave documentation, and other HR files.
- Ensure confidentiality of recruitment and employee information.
- Track recruitment progress and provide regular updates to management.
- Assist in improving recruitment procedures, HR documentation, and internal workflows.
- Support employee communication and help resolve routine workplace concerns.
- Monitor attendance, punctuality, workplace conduct, and policy adherence.
- Assist with performance follow-ups and probation tracking as needed.

Management and General Support:
- Provide recruitment updates, identify challenges, and recommend solutions.
- Coordinate with management to understand staffing needs and priorities.
- Help maintain a professional and organized office environment.
- Take ownership of assigned tasks and ensure timely completion.
- Perform other administrative or HR-related duties as assigned during periods without active recruitment.

Required Qualifications
- Minimum of 2 years’ experience as an Assistant HR with hands-on recruitment exposure.
- Proven ability to source, screen, qualify, and place candidates independently.
- Experience recruiting for US-based companies is highly preferred.
- Strong skills in candidate screening, interviewing, and assessment.
- Excellent written and verbal English communication skills.
- Proficient in Excel, Google Sheets, email, online job portals, and recruitment tools.
- Strong organizational, interpersonal, and negotiation skills.
- Ability to maintain confidentiality and prepare accurate reports.
- Proactive, self-motivated, and able to work independently.
- Professional work ethics, punctuality, accountability, and attention to detail.
- Ability to manage multiple vacancies and prioritize tasks effectively.
- Willingness to take on additional responsibilities as needed.

Preferred Qualifications and Benefits
- Opportunity to work in a professional office environment supporting US-based businesses.
- Paid training and guidance on company processes.
- Collaborative, female-based team culture.
- Chance to develop recruitment, HR, and operational skills.
- Opportunity to contribute to building and improving HR processes as the company grows.
- Candidates with their own transportation are preferred due to the night shift schedule.

Job Details:
- Position: Assistant HR
- Employment Type: Full-time, on-site
- Location: Kazani Heights, Soan Garden, Islamabad
- Salary: PKR 70,000 per month
- Working Hours: 8:00 PM – 4:00 AM PKT, six days a week
- Break: 30 minutes per shift

If you have proven recruitment experience, especially with US-based companies, and are ready to take ownership of the hiring process while supporting broader HR functions, we encourage you to apply.