Assistant

Secretariat Training Institute (STI)

Islamabad , Pakistan

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Posted 5 days ago 69 views Report Job

PKR. 15 - 15/Month

This position involves managing and organizing case-related documents and files to ensure smooth administrative operations within the department. The role requires meticulous attention to detail in handling previous papers, maintaining records, and supporting clerical tasks. The candidate will work closely with the Section Officer to uphold file security and priority protocols while performing routine office duties such as typing, diary maintenance, and preparation of statements.

Key Responsibilities

- Organize and present previous papers and other reference materials related to ongoing cases.
- Open new files and maintain accurate records of file movements to ensure traceability.
- Keep detailed notes of all important orders and decisions for easy reference.
- Record, index, and weed files systematically to maintain an efficient filing system.
- Monitor the necessity of priority or security labels on files and promptly notify the Section Officer when these labels can be removed.
- Perform various clerical duties including casual typing, maintaining the diary register, preparing statements, and issuing routine reminders as assigned.

Required Qualifications

- The candidate must be capable of managing multiple administrative tasks with precision and reliability.
- Strong organizational skills and attention to detail are essential.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Proficiency in basic clerical functions such as typing and record-keeping.

Additional Information

- Grade / Pay Scale: BPS-15
- Number of Vacancies: 1
- Maximum Age Limit: 33 years
- Test Location: Islamabad
- Application Deadline: November 10, 2026

This role offers an opportunity to contribute to the efficient functioning of the department by ensuring proper documentation and clerical support. Candidates who demonstrate strong administrative capabilities and a proactive approach to file management will find this position rewarding.