Assistant Manager Admin

Roots International Schools and Colleges

Islamabad , Pakistan

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Posted 8 hours ago Report Job

Roots International Schools is looking for a dedicated and detail-oriented Assistant Manager – Administration to join their team. The successful candidate will be responsible for managing day-to-day administrative operations, overseeing facilities, supervising support staff, and ensuring smooth and efficient functioning across the organization. This role requires strong leadership, excellent communication, and problem-solving abilities to handle multiple administrative tasks effectively and maintain high operational standards.

Key Responsibilities

- Oversee daily administrative operations to ensure compliance with organizational policies and operational efficiency.
- Supervise and manage the performance of administrative and support staff, including office assistants, security personnel, drivers, and housekeeping teams.
- Manage office facilities, including maintenance, utilities, cleanliness, security, and overall workplace management.
- Develop and maintain systems for recordkeeping, documentation, attendance monitoring, and administrative reporting.
- Handle procurement processes, inventory control, office supplies management, and maintain vendor relationships to ensure cost-effective operations.
- Coordinate with internal departments, external vendors, and service providers to promptly resolve operational issues.
- Monitor administrative expenditures, maintain expense records, and assist in budget control initiatives.
- Ensure proper implementation of administrative procedures, safety standards, and organizational policies.
- Manage official correspondence, prepare management reports, and maintain accurate administrative records.
- Identify operational gaps and recommend improvements to enhance productivity and service delivery.
- Address administrative complaints, maintenance requests, and staff-related operational matters in a timely manner.
- Perform additional administrative duties as assigned by senior management.

Required Qualifications

- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 1 to 3 years of relevant experience in administration, facilities management, or office operations.
- Proven experience in staff supervision, vendor management, procurement, and administrative coordination.
- Proficiency in MS Office applications, especially Excel, Word, and reporting tools.
- Strong organizational, interpersonal, communication, and decision-making skills.
- Ability to prioritize tasks, meet deadlines, and work efficiently in a fast-paced environment.
- High attention to detail, professional ethics, and a proactive approach to problem-solving.

Key Competencies

- Administrative and operational management
- Team leadership and staff supervision
- Facilities and resource management
- Procurement and inventory control
- Vendor negotiation and coordination
- Reporting, documentation, and compliance
- Planning, multitasking, and problem-solving

The position offers a competitive monthly salary ranging from PKR 50,000 to 60,000, commensurate with qualifications and relevant experience. This is a full-time, in-person role based at Roots International Schools.

Interested candidates who meet the above criteria are encouraged to apply by submitting their updated CV through the official application channels. This is an excellent opportunity for professionals seeking to contribute to a reputable educational organization while advancing their administrative career.