Assistant Manager - Administration

This role is responsible for managing a broad range of administrative functions including accommodation arrangements, protocol services, vendor management, contract administration, and facility-related operations. The position ensures smooth coordination of services for staff and visiting officials, maintaining high standards of hospitality and operational efficiency. The incumbent will work closely with internal teams and external providers to deliver timely and quality support, while also handling day-to-day administrative tasks and compliance requirements.

Key Responsibilities

- Oversee accommodation arrangements for staff and visiting officials, including identification, onboarding, allocation, and ongoing facility maintenance.
- Coordinate protocol services for senior management, visiting dignitaries, and external delegations during official visits and engagements.
- Manage the sourcing, onboarding, and evaluation of vendors to ensure alignment with organizational standards and requirements.
- Monitor vendor performance to guarantee timely, efficient, and high-quality delivery of contracted services.
- Administer contracts related to accommodation, maintenance, and services, including drafting, documentation, tracking renewals, and ensuring compliance.
- Supervise visitor management and hospitality functions, ensuring professional reception, facilitation, and logistical support.
- Manage daily administrative operations, ensuring effective record-keeping, coordination, and adherence to company policies.
- Develop and implement contracts for hired transport, housekeeping, security, and other administrative support services.
- Liaise with internal departments and external service providers to ensure seamless execution of accommodation, protocol, maintenance, and administrative services.
- Undertake additional administrative and coordination duties as assigned by the Senior Department Manager (SDM), ensuring timely completion of tasks.

Required Qualifications

- Bachelor’s or Master’s degree in a relevant field.
- 2 to 4 years of experience in administration, with a focus on facilities and vendor management.
- Strong knowledge of facilities and asset management principles.
- Familiarity with contract formulation, inventory management, and general order and supplies management.
- Ability to maintain composure and exhibit pleasant behavior in stressful situations.

Preferred Qualifications

- Experience in vendor management, contracts, and protocol services is highly desirable.
- Background in the automotive industry or corporate sector will be considered an advantage.

This position is based in Karachi and is offered on a full-time basis. Candidates with relevant experience and qualifications are encouraged to apply before the closing date.