Assistant Manager - Administration

Institute of Business Administration (IBA), Karachi

Karachi , Pakistan

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Posted 2 days ago 40 views Report Job

This position is responsible for the comprehensive operational management of the Main Campus, ensuring the seamless functioning of facilities, transport, security, and administrative services. The role requires strategic planning, vendor management, budget oversight, coordination, compliance, and leadership of campus support teams to uphold high service standards and operational efficiency. The successful candidate will play a vital role in maintaining an environment that supports academic activities and campus life through effective management and collaboration.

Key Responsibilities

Campus Operations & Facilities Management: Oversee daily campus operations including building maintenance, housekeeping, canteen/kiosks, security, and residential facilities. Ensure uninterrupted functionality of instructional spaces, the auditorium, and common areas to support academic and extracurricular activities.

Transport & Fleet Management: Manage all campus transport operations for students, staff, and faculty, including transport requests, route planning, resource allocation, and scheduling. Supervise drivers, ensuring proper duty allocation, communication, safety compliance, and adherence to traffic regulations. Oversee the institutional vehicle fleet by managing preventive maintenance, servicing, insurance, registration, fitness certifications, and daily vehicle logbooks. Handle fuel management and transport-related expenses by maintaining accurate records of fuel consumption, petty cash, maintenance costs, and budget utilization. Monitor transport vendors and contracted service providers to ensure service quality, compliance, performance, and cost efficiency. Maintain both manual and digital transport records and provide necessary data for audits, reports, and management reviews. Address transport-related incidents, emergencies, complaints, and ad hoc operational requirements promptly.

Stakeholder Engagement: Serve as the primary liaison for faculty, staff, students, and external partners on campus. Address escalated service issues and ensure high levels of stakeholder satisfaction through effective communication and problem resolution.

Team Leadership & Performance Management: Supervise campus administration staff and vendors, providing leadership, guidance, and performance management to ensure efficient service delivery and operational excellence.

Required Qualifications

A minimum of 16 years of education equivalent to a Master’s degree from an HEC-recognized institution, preferably in Business Administration, Education Management, or a related discipline. The candidate must have at least 4 to 6 years of experience in administrative operations, facilities management, or a related administrative role.

Knowledge & Competencies

Demonstrated leadership and decision-making abilities are essential. Strong project management, organizational, and communication skills are required. Expertise in campus operations, facilities management, transport and fleet management, stakeholder engagement, and team leadership is critical for success in this role.

No specific preferred qualifications or benefits were mentioned for this position. The deadline to apply is Sunday, 01 November 2026.