Assistant Manager (Media)

The role involves managing accounting and financial records, overseeing client communications, preparing quotations and invoices, and coordinating printing jobs from order receipt through to final delivery. This position ensures accurate record-keeping, timely completion of printing assignments, follow-up on outstanding payments, and effective collaboration with relevant departments to maintain smooth operations at the NUST Printing Press.

Key Responsibilities

- Receive and process printing orders from NUST departments and external clients, including books, reports, brochures, newsletters, stationery, Panaflex banners, signboards, backdrops, and other promotional materials.
- Manage printing jobs from initial client inquiry, quotation preparation, production, finishing, to final delivery.
- Prepare quotations, cost estimates, and invoices for printing, binding, Panaflex printing, and related services in line with job specifications and applicable rates.
- Coordinate with clients and internal sections regarding printing requirements such as paper specifications, quantities, sizes, designs, proof approvals, and delivery schedules.
- Work closely with printing and binding staff to ensure timely execution and completion of jobs according to approved specifications and quality standards.
- Handle Panaflex printing assignments including banners, signboards, backdrops, streamers, and other display materials, ensuring compliance with approved designs, dimensions, quantities, and deadlines.
- Monitor the progress of printing jobs, follow up on pending assignments, and resolve operational issues through coordination with relevant staff to ensure timely delivery.
- Maintain detailed records of printing orders, quotations, work orders, production status, completed jobs, and material consumption.
- Maintain accounting records and process financial transactions, including preparation of payment and receipt vouchers, invoices, and supporting documents.
- Manage accounts receivable and payable, monitor outstanding payments, and coordinate with clients and departments for timely settlement of accounts.
- Perform monthly bank reconciliations and assist in preparing financial statements, income and expenditure reports, and other accounting summaries.
- Monitor and record revenue, expenses, and job-wise printing costs to support cost control and financial oversight of the Printing Press.
- Maintain and update official registers, files, and other financial and operational documents.
- Utilize Microsoft Excel, QuickBooks, and Odoo for accounting, record-keeping, data management, and report preparation.
- Coordinate with administrative, finance, procurement, and other departments regarding printing assignments, payments, material requirements, and related operational matters.
- Perform any additional duties assigned by the competent authority related to the functions and operations of the NUST Printing Press.

Required Qualifications

- Bachelor’s degree from an HEC-recognized university is essential.
- A minimum of 3 to 5 years of relevant experience in accounts, client management, and printing press operations.

Preferred Qualifications

- Bachelor’s or Master’s degree from an HEC-recognized university is desirable.
- 6 to 8 years of relevant experience in accounts, client dealing, and printing press management is preferred.

Candidates must provide scanned copies of academic and professional documents, with the last education certificate or degree attested/verified by HEC. Applicants with a third division in their academic career or a weak academic profile may be considered ineligible. Current NUST employees with less than one year of service or without a No Objection Certificate (NOC) from their Head of Institution are not eligible. Candidates pursuing the required degree or medically unfit will also be disqualified.

Only shortlisted candidates will be contacted for tests or interviews, and no travel allowance or daily allowance will be provided. Government employees and armed forces personnel should apply through their respective parent departments. Late or incomplete applications will not be considered.

NUST reserves the right to cancel, modify, or terminate the recruitment process at any time without prior notice.