Assistant Manager (Media)

The University Main Office (UMO) is seeking a qualified professional to join the Field Administration Directorate as a Printing Press and Accounts Coordinator. The ideal candidate will have 3 to 5 years of relevant experience in accounts, client management, and printing press operations, with a strong ability to handle client queries and coordinate printing jobs from order receipt to final delivery. This role requires managing financial records, client communications, and ensuring timely completion of printing assignments while maintaining smooth workflow across departments. Candidates must be between 25 and 50 years of age and hold at least a bachelor’s degree from an HEC-recognized university.

Key Responsibilities

- Receive and process printing orders from various university departments and external clients, including books, reports, brochures, newsletters, stationery, Panaflex banners, signboards, backdrops, and other promotional materials.
- Manage printing jobs from initial client inquiries, preparation of quotations, production, finishing, to final delivery.
- Prepare accurate quotations, cost estimates, and invoices for printing, binding, Panaflex printing, and related services according to job specifications and applicable rates.
- Coordinate with clients and internal sections regarding printing requirements such as paper specifications, quantities, sizes, designs, proof approvals, and delivery schedules.
- Liaise with printing and binding staff to ensure timely execution and completion of jobs that meet approved specifications and quality standards.
- Oversee Panaflex printing assignments including banners, signboards, backdrops, and streamers, ensuring compliance with approved designs, dimensions, quantities, and deadlines.
- Monitor the progress of printing jobs, follow up on pending assignments, and resolve operational issues to guarantee on-time delivery.
- Maintain comprehensive records of printing orders, quotations, work orders, production status, completed jobs, and material consumption.
- Manage accounting records and process financial transactions, including preparation of payment and receipt vouchers, invoices, and supporting documentation.
- Maintain accounts receivable and payable records, monitor outstanding payments, and coordinate with clients and departments for timely settlement.
- Perform monthly bank reconciliations and assist in preparing financial statements, income and expenditure reports, and other accounting summaries.
- Track revenue, expenses, and job-wise printing costs to support cost control and financial monitoring of the printing press.
- Maintain and update official registers, files, and other financial and operational documents.
- Utilize Microsoft Excel, QuickBooks, and Odoo for accounting, record-keeping, data management, and report preparation.
- Coordinate with administrative, finance, procurement, and other departments regarding printing assignments, payments, material requirements, and related operational matters.
- Perform any other duties assigned by the competent authority related to the functions and operations of the NUST Printing Press.

Required Qualifications

- Bachelor’s degree from an HEC-recognized university.
- 3 to 5 years of relevant experience in accounts, client dealing, and printing press management.
- Ability to handle client queries professionally and maintain strong client relationships.
- Knowledge of printing press operations and the ability to manage printing jobs from order receipt to delivery.
- Strong coordination skills to work effectively with clients, printing staff, and departments.

Preferred Qualifications

- Master’s degree from an HEC-recognized university.
- 6 to 8 years of relevant experience in accounts, client dealing, and printing press management.
- Practical experience in accounts management, including accounts receivable, accounts payable, bank reconciliation, and preparation of financial statements.
- Working knowledge of accounting software such as QuickBooks and Odoo.
- Familiarity with printing job costing, preparation of quotations, estimation of printing costs, and invoice preparation.

Candidates must submit scanned copies of academic and professional documents, with the last education certificate attested or verified by HEC. Applications with weak academic profiles, third division in academic career, or incomplete documentation will be considered ineligible. Current NUST employees with less than one year of service or without a No Objection Certificate (NOC) from their Head of Institution are not eligible. Candidates pursuing the required degree or medically unfit will also be disqualified.

Only shortlisted candidates will be contacted for tests or interviews, and no travel allowance or daily allowance will be provided. Government employees and armed forces personnel should apply through their respective departments. The university reserves the right to cancel, modify, or terminate the recruitment process at any time without prior notice. Late or incomplete applications will not be considered.