ASSISTANT MANAGER PROCUREMENT

The Assistant Manager – Procurement plays a crucial role in managing the entire Procure-to-Pay (P2P) process, ensuring the timely and cost-effective acquisition of goods and services. This position focuses on maintaining quality standards, compliance with company policies, and operational efficiency. The role involves strategic sourcing, supplier relationship management, contract administration, purchase order processing, invoice reconciliation, and payment coordination to support smooth business operations.

Key Responsibilities:
- Identify, evaluate, and onboard qualified suppliers through a structured vendor qualification process.
- Negotiate pricing, payment terms, delivery schedules, warranties, and service-level agreements to optimize procurement outcomes.
- Identify and implement cost-saving opportunities through strategic sourcing and supplier negotiations.
- Ensure all procurement activities comply with company policies and relevant regulations.
- Manage the complete Procure-to-Pay cycle, from purchase requisition to supplier payment.
- Ensure timely issuance of purchase orders and order acknowledgements to avoid delays.
- Monitor supplier delivery performance and expedite critical orders when necessary.
- Coordinate with stores and user departments to ensure timely Goods Receipt Notes (GRNs).
- Work closely with Finance and Accounts Payable teams to ensure prompt invoice verification and vendor payments.
- Develop and maintain long-term, strategic supplier relationships to support business goals.
- Conduct supplier performance evaluations using key performance indicators such as quality, cost, delivery, responsiveness, and compliance.
- Maintain approved vendor lists and accurate supplier master data.
- Prepare, review, and administer supplier contracts and purchase agreements.
- Maintain comprehensive procurement records to support internal and external audits.
- Support the implementation of procurement controls and risk mitigation strategies.
- Prepare procurement dashboards and management reports for leadership review.
- Analyze procurement spend, supplier performance, savings, and purchasing trends to inform decision-making.

Required Qualifications:
- Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, Finance, or a related field.
- 4 to 6 years of procurement experience, including hands-on management of the Procure-to-Pay cycle.
- Experience working with ERP procurement modules and coordinating with Accounts Payable.
- Proven experience in supplier negotiations, strategic sourcing, and contract management.

Preferred Qualifications:
- Professional certifications such as CIPS (Chartered Institute of Procurement & Supply), CPSM (Certified Professional in Supply Management), CSCP (Certified Supply Chain Professional), PMP (Project Management Professional), or equivalent are highly desirable.

This role offers the opportunity to contribute significantly to the organization’s procurement efficiency and cost optimization efforts while working in a dynamic environment that values compliance and strategic supplier partnerships.