Associate, Human Resources

Aga Khan University (AKU), a prestigious international institution established in 1983, is seeking an Associate, Human Resources to join its team in Karachi. AKU is renowned for its commitment to academic excellence, social change, and fostering a diverse and inclusive work environment. The Associate will support various HR administrative functions across the employee life cycle, ensuring smooth onboarding, contract management, and coordination with multiple stakeholders. This role is vital in maintaining efficient HR operations within a large, multi-site organization and contributes to the continuous improvement of HR practices aligned with market trends and institutional goals.

Key Responsibilities:
- Support and facilitate the smooth transition of all onboarding activities, including bulk hiring processes.
- Coordinate timely Pre-employment Medical Examinations (PEME) and ensure completion of all pre-joining formalities in collaboration with relevant departments.
- Maintain accurate and timely data entry in the Human Resource Management System (HRMS).
- Keep business units informed about the progress of onboarding activities and related HR processes.
- Assist in the preparation and timely delivery of employment contracts for appointments, promotions, transfers, changes in job status, post-retirement contracts, and adjustments in allowances.
- Manage and utilize a library of employment contract templates, ensuring all formats are current and compliant.
- Participate actively in learning and development initiatives as directed by line management.
- Contribute insights towards the development, implementation, and continuous improvement of the institution’s HR practices framework.
- Stay updated on market practices, trends, and regulatory requirements relevant to HR functions.
- Ensure effective communication with all relevant stakeholders to support HR operations.

Required Qualifications:
- Bachelor’s degree in Business Administration, Psychology, or an equivalent field.
- A minimum of 2 to 3 years of proven experience providing HR administrative support within a large, multi-site, and multi-disciplinary organization.
- Demonstrated ability to prioritize tasks effectively and manage tight deadlines to achieve organizational goals.
- Experience assisting with HR processes such as recruitment, onboarding, and enhancing employee experience.
- Strong communication skills, both written and verbal, with the ability to engage effectively at all organizational levels.
- Commitment to continuous professional development and staying informed about best practices in HR.
- Proficiency in Microsoft Office applications.

This position is offered on a contractual basis and will require comprehensive employment reference checks as part of the hiring process. Aga Khan University is an equal opportunity employer dedicated to fostering a respectful and inclusive workplace for all employees and stakeholders.