Asst. Manager Admin

We are seeking a dedicated and experienced Administration Officer to oversee the daily administrative operations of our organization. The ideal candidate will have a strong background in office management, procurement coordination, and facilities oversight, preferably within an NGO, healthcare, education, or corporate environment. This role requires excellent leadership skills to supervise administrative staff, manage vendor relationships, and ensure the smooth functioning of multiple office locations. The successful candidate will play a key role in maintaining organizational efficiency by handling administrative policies, resource management, and compliance with internal procedures.

Key Responsibilities

- Manage and supervise day-to-day administrative operations across offices, centers, and facilities.
- Oversee administrative and support staff, monitoring attendance, discipline, and performance.
- Coordinate office maintenance, repairs, utilities, cleaning, security, and other facility-related services.
- Collaborate with the Supply Chain/Procurement team for administrative purchases and requirements.
- Manage office assets, furniture, equipment, and maintain accurate inventory records.
- Coordinate transportation logistics including vehicles, drivers, and fuel management.
- Liaise with vendors, contractors, service providers, and internal departments to ensure service quality.
- Ensure timely renewal and maintenance of office and service agreements.
- Maintain comprehensive administrative records, files, registers, and documentation.
- Support the development and implementation of administrative policies and procedures.
- Monitor office expenses to ensure cost-effective resource utilization.
- Prepare administrative reports, summaries, and updates for management review.
- Coordinate with Human Resources on staff-related administrative matters.
- Ensure compliance with organizational policies, procedures, and relevant regulations.
- Address administrative issues promptly and provide effective solutions.
- Assist management in organizing events, meetings, workshops, trainings, and other activities.
- Perform additional administrative duties as assigned by management.

Required Qualifications

- Bachelor’s or Master’s degree in Business Administration, Public Administration, Management, or a related field from an HEC-recognized institution.
- Additional certification or diploma in Administration, Office Management, or a related discipline is advantageous.
- Minimum of 3 to 5 years of relevant professional experience in administration, preferably within NGOs, INGOs, healthcare, education, or corporate sectors.
- Proven experience in supervising administrative/support staff and managing office operations.
- Hands-on experience with procurement coordination, facilities management, transport, security, maintenance, and vendor management.
- Strong administrative and organizational skills with excellent communication and interpersonal abilities.
- Demonstrated leadership and team management capabilities.
- Effective coordination and follow-up skills.
- Strong problem-solving and decision-making aptitude.
- Ability to work under pressure while managing multiple tasks.
- Proficiency in MS Office, particularly Word and Excel.
- Excellent report writing and documentation skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Detail-oriented with a professional attitude.

Preferred Qualifications and Benefits

- Proactive and responsible approach to work with the ability to independently manage administrative matters.
- Strong negotiation and vendor coordination skills.
- Experience working effectively with staff at various organizational levels.
- Prior experience in a multi-location organization is considered an advantage.
- Competitive monthly salary ranging from Rs. 80,000 to Rs. 100,000.
- Work location is on-site, requiring in-person presence.

This position offers an excellent opportunity for a motivated professional to contribute to the efficient administration of a dynamic organization. If you meet the qualifications and are ready to take on a challenging and rewarding role, we encourage you to apply.