Bid Estimator – U.S. Government Tenders

We are urgently seeking a detail-oriented Bid Estimator to join our U.S. Government Tenders & Procurement team. This role focuses on reviewing U.S. government tenders, preparing and analyzing bids, developing accurate cost estimates, and managing proposal requests. The successful candidate will coordinate procurement requirements, review tender documents, communicate effectively with vendors and clients, and support the U.S. team with procurement and estimating activities as needed. Strong English communication skills and keen attention to detail are essential for this position.

Key Responsibilities

U.S. Government Bids: Manage construction bids and procurement opportunities related to U.S. government projects, including federal solicitations such as RFQs, RFPs, and IFBs.

Government Bid Analysis: Review government solicitations, scopes, specifications, drawings, and bidding requirements to fully understand project and procurement needs.

Bid Compliance: Ensure all quotations, proposals, and procurement documents comply with solicitation requirements, specifications, and submission guidelines.

U.S. Construction Procurement: Oversee procurement activities for U.S.-based construction projects, including materials, equipment, subcontractor services, and other project requirements.

RFQs & Proposal Requests: Prepare, review, and manage Requests for Quotations, proposal requests, bid invitations, and procurement inquiries from U.S. clients and project teams.

Vendor & Subcontractor Coordination: Identify, communicate, and coordinate with U.S.-based suppliers, vendors, subcontractors, and service providers.

Government Vendor & Subcontractor Sourcing: Source qualified vendors and subcontractors for government and commercial construction projects.

Bid & Quote Evaluation: Review and compare quotations, scope of work, pricing, lead times, and terms to support competitive procurement decisions.

Cost & Pricing Analysis: Analyze quotations and pricing to identify competitive rates, cost-saving opportunities, and potential procurement risks.

Negotiation: Negotiate pricing, payment terms, lead times, availability, and other commercial terms with vendors and subcontractors when required.

Purchase & Order Coordination: Coordinate purchase requirements, order placements, confirmations, delivery schedules, and follow-ups with suppliers and vendors.

Vendor Follow-Up: Maintain consistent communication with vendors and subcontractors to obtain quotations, confirm availability, and ensure timely responses.

Procurement Tracking: Maintain and update procurement trackers covering RFQs, quotations, bids, purchase requirements, vendor responses, pending items, and project status.

Project Coordination: Collaborate with U.S. project managers, estimators, operations teams, and other departments to align procurement activities with project timelines.

Efficient and Professional Email Correspondence: Manage email communications promptly and professionally with clients, vendors, subcontractors, and internal teams.

Client Engagement: Engage with American clients to ensure clear and accurate communication regarding project requirements, pricing, specifications, and procurement status.

Team Assistance: Support U.S. staff by undertaking various procurement and construction-related tasks as required.

Team Support & Guidance: Assist and guide junior procurement team members to ensure procurement processes are followed accurately.

Progress Oversight: Monitor assigned activities and track progress effectively to ensure timely completion of procurement requirements.

Required Qualifications

Proficient English Language Skills: Mastery of spoken, written, and reading English without errors.

Professional Communication: Strong verbal communication skills with the ability to engage effectively.

Unwavering Focus: Commitment to the role without additional employment or conflicting commitments.

Reliable Transportation: Access to dependable transportation.

Education: Bachelor’s degree in Marketing, Communications, or a related field. Fresh graduates are encouraged to apply.

Experience: Minimum of 1 year in Procurement, specifically handling RFPs, RFQs, and RFIs.

Writing Skills: Exceptional ability to produce clear, persuasive, and concise proposals under tight deadlines.

Analytical Skills: Proficient in analyzing RFP requirements and synthesizing information into compelling proposals.

Communication & Interpersonal Skills: Excellent negotiation and persuasion abilities with clients and stakeholders.

Project Management: Strong organizational skills with the ability to manage multiple proposals simultaneously.

Tech-Savvy: Comfortable using digital tools such as PlanSwift or e-TakeOff, with a quick aptitude for learning new technologies.

Preferred Qualifications and Benefits

Experience in strategic planning and execution of complex sales strategies is a plus.

Compensation and Benefits: Annual and bi-annual salary increments based on performance, with bonuses decided accordingly.

Leave: 10 paid leaves per year with leave encashment available.

Holidays: Observance of U.S. and Pakistan federal and religious holidays (varies).

Job Type: Full-time

Working Hours: 6 PM to 3 AM (PST)

This position offers an excellent opportunity to grow within a dynamic procurement team focused on U.S. government construction projects. If you meet the qualifications and are ready to contribute your expertise, we encourage you to apply.