Bid & Proposal Executive – RFPs

Softoo is looking for an experienced Bid & Proposal Executive to manage the end-to-end process of responding to RFPs, RFQs, tenders, subcontracting opportunities, and strategic partnerships. This role involves identifying and qualifying relevant opportunities, engaging with prime contractors and partners, coordinating inputs from various teams, preparing compliant and compelling proposals, and handling post-submission activities. The position offers a competitive salary package along with performance-based commissions and is based in Pakistan with options for remote or hybrid work.

Key Responsibilities
- Identify and monitor relevant RFPs, RFQs, RFIs, and subcontracting opportunities through procurement portals and official sources.
- Evaluate opportunity requirements and provide bid/no-bid recommendations.
- Establish and maintain relationships with prime contractors, technology vendors, and delivery partners to expand Softoo’s partner network.
- Develop compliance matrices, proposal plans, and submission schedules to ensure timely and accurate delivery.
- Write, edit, and review technical and commercial proposal content, ensuring clarity and compliance.
- Coordinate contributions from leadership, technical, finance, and partner teams to assemble comprehensive proposals.
- Verify eligibility criteria, certifications, references, and mandatory documentation for each submission.
- Ensure proposals meet all formatting, submission, and deadline requirements.
- Manage clarifications, presentations, and follow-up communications after proposal submission.
- Maintain detailed records of opportunities and prepare weekly pipeline reports.
- Conduct lessons-learned reviews following major submissions to improve future processes.

Required Qualifications
- Bachelor’s degree in business, technology, communications, or a related discipline.
- Minimum of two years’ experience in proposals, tenders, business development, or partnership roles.
- Proven track record managing RFP, RFQ, or tender submissions.
- Excellent command of English, with strong writing and editing skills.
- Strong research capabilities, organizational skills, and ability to manage deadlines effectively.
- Experience coordinating inputs from technical and commercial stakeholders.
- Confidence in engaging with prime contractors and potential partners.
- High attention to detail and commitment to professional integrity.

Preferred Qualifications
- Experience with technology, software, SaaS, or digital transformation proposals.
- Familiarity with government or international procurement processes.
- Knowledge of prime-contractor and subcontractor relationship management.
- Experience using procurement platforms such as SAM.gov.
- Proficiency with CRM tools like HubSpot.
- Formal proposal management training such as APMP certification.

This role offers an excellent opportunity to contribute to Softoo’s growth by leading strategic bidding efforts in a dynamic and collaborative environment. The successful candidate will play a key role in expanding the company’s market presence and securing new business through well-crafted, compliant proposals.