Bid & Proposal Manager

Softoo is looking for an experienced Bid & Proposal Manager to oversee the entire lifecycle of opportunities including RFPs, RFQs, tenders, subcontracting prospects, and strategic partnerships. This role involves identifying and qualifying relevant opportunities, engaging with prime contractors and partners, coordinating proposal contributors, preparing compliant submissions, and managing all follow-up activities after submission.

Key Responsibilities

- Identify relevant RFPs, RFQs, RFIs, and subcontracting opportunities by actively monitoring procurement portals and verifying information through official sources.
- Evaluate opportunity requirements and provide bid/no-bid recommendations based on thorough assessment.
- Establish and maintain relationships with prime contractors, technology vendors, and delivery partners to build Softoo’s partner network.
- Develop compliance matrices, proposal plans, and submission schedules to ensure timely and accurate proposal delivery.
- Write and edit both technical and commercial content for proposals, ensuring clarity and compliance.
- Coordinate inputs from various internal teams including leadership, technical experts, finance, and partners to compile comprehensive proposals.
- Verify eligibility criteria, certifications, references, and mandatory documentation to meet submission standards.
- Ensure proposals adhere to formatting guidelines, submission protocols, and deadlines.
- Manage clarifications, presentations, and any post-submission follow-up activities with clients and partners.
- Maintain detailed records of opportunities and provide weekly pipeline reports to track progress.
- Conduct lessons-learned reviews after major submissions to improve future proposal processes.

Required Qualifications

- Bachelor’s degree in business, technology, communications, or a related discipline.
- Minimum of four years’ experience in proposals, tenders, business development, or partnership roles.
- Proven track record managing RFP, RFQ, or tender submissions from start to finish.
- Excellent English writing and editing skills, with strong attention to detail.
- Strong research capabilities, organizational skills, and ability to manage deadlines effectively.
- Experience coordinating inputs from both technical and commercial stakeholders.
- Confidence in engaging with prime contractors and potential partners.
- Demonstrated professional integrity and meticulous attention to detail.

Preferred Qualifications

- Experience with technology, software, SaaS, or digital transformation proposals.
- Familiarity with government or international procurement processes.
- Understanding of prime-contractor and subcontractor relationships.
- Knowledge of procurement platforms such as SAM.gov.
- Experience using HubSpot or similar CRM systems.
- Training or certification in proposal management, such as APMP, is an advantage.

This role offers the opportunity to play a key part in Softoo’s growth by managing complex proposal processes and fostering strategic partnerships. Candidates who thrive in a fast-paced, detail-oriented environment and possess strong communication and coordination skills will find this position rewarding.