Bid & Proposal Specialist

Softoo is looking for an experienced Bid & Proposal Specialist to manage the full lifecycle of RFPs, RFQs, tenders, subcontracting opportunities, and strategic partnerships. This role involves identifying and qualifying opportunities, engaging with prime contractors and partners, coordinating proposal contributors, preparing compliant submissions, and handling post-submission follow-ups to ensure successful outcomes.

Key Responsibilities

- Identify relevant RFPs, RFQs, RFIs, and subcontracting opportunities by monitoring procurement portals and verifying them through official sources.
- Assess opportunity requirements and prepare bid/no-bid recommendations to support strategic decision-making.
- Build and maintain relationships with prime contractors, technology vendors, and delivery partners to expand Softoo’s partner network.
- Develop compliance matrices, proposal plans, and submission schedules to ensure timely and accurate proposal delivery.
- Write and edit both technical and commercial proposal content, coordinating inputs from leadership, technical, finance, and partner teams.
- Verify eligibility criteria, certifications, references, and mandatory documents to guarantee compliance with submission requirements.
- Ensure proposals meet formatting, submission, and deadline standards.
- Manage clarifications, presentations, and post-submission follow-ups to address client queries and strengthen proposal success.
- Maintain accurate records of opportunities and provide weekly pipeline reports to track progress.
- Conduct lessons-learned reviews after major submissions to continuously improve proposal processes.

Required Qualifications

- Bachelor’s degree in business, technology, communications, or a related field.
- Minimum of four years’ experience in proposals, tenders, business development, or partnerships.
- Proven track record managing RFP, RFQ, or tender submissions from start to finish.
- Excellent English writing and editing skills, with strong attention to detail.
- Strong research, organizational, and deadline-management abilities.
- Experience coordinating inputs from technical and commercial stakeholders.
- Confidence in engaging with prime contractors and prospective partners.
- High level of professional integrity and accuracy.

Preferred Qualifications and Benefits

- Experience with technology, software, SaaS, or digital transformation proposals.
- Familiarity with government or international procurement processes.
- Established relationships with prime contractors and subcontractors.
- Knowledge of procurement platforms such as SAM.gov.
- Experience using CRM tools like HubSpot.
- Proposal management training such as APMP certification is a plus.

This is a full-time, in-person position offering a monthly salary range of Rs90,000 to Rs180,000.

Application Questions

Candidates will be asked to detail their hands-on experience managing RFPs, RFQs, RFIs, or tenders, including types of opportunities handled. Experience with international procurement or clients across regions such as the US, UK, GCC, or Europe should be described, along with involvement in working with prime contractors, subcontractors, technology vendors, or delivery partners. Additionally, candidates should specify their familiarity with procurement and proposal platforms, including SAM.gov, government portals, CRM tools like HubSpot, and any relevant certifications such as APMP.