Bid Writer & Executive Assistant to the CEO (Female)

IS Enterprises is seeking a polished, articulate, and highly organized professional to join the Office of the Chief Executive Officer in a unique dual role as a Bid Writer and Executive Assistant. This position offers the opportunity to contribute directly to business growth by crafting compelling bids and proposals while ensuring the CEO’s office operates efficiently. The successful candidate will identify and pursue tender opportunities, develop winning proposals, build client relationships, prepare executive presentations, and manage the CEO’s schedule and priorities. This role demands persuasive writing skills, confident communication, and the ability to thrive under deadlines, placing you at the heart of the company’s expansion efforts.

Key Responsibilities

Bid Writing & Tender Management:
- Identify, review, and track public and private sector tenders, including opportunities in oil and gas, logistics, and industrial sectors.
- Prepare RFQs, RFPs, EOIs, prequalification documents, and both technical and commercial proposals.
- Develop compliance checklists, monitor submission deadlines, and ensure all requirements are met.
- Coordinate with Operations, Finance, HSE, HR, and Procurement teams to gather accurate technical and commercial inputs.
- Create and maintain company profiles, capability statements, project references, and credentials.
- Maintain a tender library and track submitted, shortlisted, and awarded bids.

Business Development Support for Bidding:
- Conduct market, client, and competitor research to recommend viable opportunities.
- Maintain communication with clients, procurement teams, and decision-makers, following up on submitted bids.
- Support vendor registration and prequalification processes with client companies and portals.
- Collaborate with Finance on pricing, cost estimates, and commercial offers.
- Assist the CEO in negotiations and client meetings, managing the bid pipeline.

Presentations, Proposals & Reporting:
- Design polished and persuasive PowerPoint presentations for clients, partners, and management.
- Develop business plans, concept notes, and management reports to support executive decision-making.

Executive Assistance to the CEO:
- Manage the CEO’s calendar, appointments, meetings, correspondence, and travel arrangements.
- Prepare meeting agendas, briefing notes, record minutes, and follow up on action points.
- Draft professional emails, letters, and executive communications.
- Represent the CEO’s office with professionalism and courtesy to clients, officials, and partners.
- Handle confidential information with utmost discretion.

Required Qualifications
- MBA from a recognized university (mandatory).
- 2–3 years of relevant experience as an Executive Assistant or Personal Assistant to senior management.
- Proven hands-on experience in bid writing, tender preparation, and proposal development.
- Working knowledge of PPRA rules, procurement procedures, and bid compliance.
- Excellent written and spoken English.
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
- Strong research, analytical, and business writing skills.
- Confident, well-presented, and comfortable engaging with senior executives and clients.
- Highly organized, detail-oriented, proactive, and able to remain calm under pressure.

Preferred Qualifications and Benefits
- Experience in logistics, transportation, heavy haulage, industrial services, or oil and gas sectors.
- Exposure to business development, client follow-up, or vendor registration processes.
- Experience preparing company profiles and financial presentations.

What We Offer
- Direct exposure to the CEO and involvement in senior business decisions.
- The opportunity to shape strategic proposals and contribute to company growth.
- A professional and respectful work environment.
- Competitive salary ranging from Rs80,000 to Rs100,000 per month, along with statutory benefits and group insurance as per company policy.
- Opportunities for continuous learning and career advancement.

Work Location: This role requires in-person attendance.

Candidates who hold an MBA and meet the experience requirements are encouraged to apply. Please ensure your application highlights your executive assistant experience and details of bids or proposals you have prepared.