Building Management & Administrator

We are seeking a highly organized, responsible, and self-motivated Building Management & Administration Executive to oversee the daily operations, administration, and record-keeping of our building. The successful candidate will act as the operational backbone, coordinating efficiently with tenants, shop owners, staff, security personnel, maintenance teams, and vendors. Attention to detail, proactivity, and the ability to maintain accurate records while ensuring timely follow-up on pending matters are essential for this role.

Key Responsibilities

- Maintain and regularly update recovery and payment records.
- Monitor and maintain shop/unit occupancy records.
- Manage maintenance records, schedules, and follow-ups.
- Maintain complaint and issue logs, ensuring timely resolution.
- Keep vendor and service-provider records accurate and current.
- Monitor staff attendance and prepare operational reports.
- Prepare daily and monthly management reports.
- Coordinate effectively with tenants, shop owners, staff, security, maintenance teams, and vendors.
- Proactively identify pending matters and follow up until completion without the need for constant reminders.
- Ensure all building-related documentation and operational records are well-organized and up to date.
- Support smooth and efficient day-to-day building operations.

Required Qualifications

- Prior experience in building, property, or facility management is preferred but not mandatory for candidates demonstrating strong organizational skills and aptitude.
- Proficient in Google Sheets and MS Excel.
- System-oriented and process-driven mindset with the ability to work independently.
- Strong communication skills, discipline, accountability, and follow-through.
- Ability to operate within established systems while identifying opportunities for improvement.
- Proactive attitude with a strong sense of ownership and responsibility for daily operations.
- Capable of managing multiple tasks simultaneously and ensuring pending matters are resolved promptly.

Location and Working Hours

This position is based at Lakhani Imperial City, Karachi. The role requires in-person attendance with working hours of 12 hours per day.

If you meet the above criteria and are interested in contributing to a well-managed building environment, please prepare your updated resume for submission through the appropriate application channels.