Client Communication & Recruiting Coordinator

We are seeking a highly organized and professional Client Communication & Recruiting Coordinator to serve as the primary liaison between our recruiting team and clients. This role goes beyond typical administrative duties, requiring a proactive individual who manages client emails, candidate submissions, interview scheduling, follow-ups, and day-to-day recruiting communications with precision. The ideal candidate communicates clearly and professionally, takes ownership of tasks, and ensures that no detail is overlooked.

Key Responsibilities

- Monitor and manage incoming client emails, responding professionally to routine communications.
- Track unanswered emails and outstanding client requests to ensure timely follow-up.
- Coordinate candidate interviews between clients and recruiters, requesting interview feedback and hiring updates as needed.
- Maintain accurate records of client conversations, next steps, and recruiting priorities.
- Communicate new client requirements promptly to the appropriate recruiter and ensure recruiters receive important client feedback quickly.
- Prepare candidate submission emails and other client-facing communications.
- Follow up on recruiting agreements and required documentation to keep processes moving smoothly.
- Escalate critical negotiations, issues, or sensitive communications to management when necessary.
- Participate in daily operational check-ins to help identify positions or clients requiring immediate attention.
- Support management by highlighting urgent matters and assisting with overall recruiting coordination.

Additional Support Tasks

- Prepare client follow-up emails and update recruiting trackers.
- Organize candidate submissions and maintain client information.
- Schedule meetings and track interviews efficiently.
- Coordinate communication among multiple recruiters and identify potential communication gaps before they escalate.

Required Qualifications

- Excellent written and spoken English with strong professional email-writing skills.
- Exceptional organizational skills and keen attention to detail.
- Sound judgment when interacting with clients, executives, hiring managers, recruiters, and candidates.
- Ability to manage a busy inbox and prioritize urgent versus non-urgent requests effectively.
- Strong follow-up skills and a proactive approach to resolving outstanding issues.
- Reliable computer setup and stable high-speed internet connection.
- Ability to work independently, take ownership of responsibilities, and adapt to a fast-paced environment with shifting priorities.

Preferred Qualifications and Benefits

Previous experience in recruiting, staffing, customer success, account management, executive assistance, sales coordination, or client communication is highly preferred. This fully remote, full-time position offers a high level of responsibility and trust, with direct communication lines to company leadership. There is significant opportunity for growth into larger recruiting operations or client management roles.

Compensation is competitive and based on experience, with additional performance-based incentives available. We value candidates who take initiative—someone who sees an unanswered email, pending interview, or client request and takes ownership to resolve it without needing direction.

If you are a detail-oriented professional who thrives in a dynamic environment and enjoys managing client relationships and recruiting communications, we encourage you to apply. Please submit your resume along with a brief introduction outlining your experience in client management, email handling, recruiting operations, or professional business communication.