Communications & Outreach Officer

American Lycetuff Dnk School System

Lahore , Pakistan

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Posted 3 days ago 38 views Report Job

The Communications & Outreach Officer will play a vital role in managing project communications, coordinating outreach activities, engaging stakeholders, and ensuring timely follow-up and documentation. This position demands strong organizational and communication skills to support smooth project execution and the successful delivery of all assigned tasks. The officer will work closely with internal teams, external partners, and various stakeholders to maintain clear communication channels and uphold the organization’s professional image throughout all project phases.

Key Responsibilities

- Coordinate and monitor projects from initial planning through to completion, ensuring all deliverables meet deadlines.
- Develop detailed activity plans, timelines, task trackers, and follow-up schedules to maintain project momentum.
- Liaise effectively with internal departments, campus teams, vendors, partners, and external stakeholders to facilitate collaboration.
- Identify any delays or operational challenges promptly and escalate issues to management for resolution.
- Support project meetings, briefings, events, campaigns, and field activities by preparing agendas, minutes, and action points.
- Draft professional communications including emails, notices, letters, proposals, reports, and presentations related to project activities.
- Maintain consistent and timely communication among management, project teams, campuses, and external parties.
- Build and nurture professional relationships with schools, institutions, community representatives, partners, and other relevant stakeholders.
- Conduct outreach efforts through calls, emails, meetings, visits, and events to strengthen partnerships and collaborations.
- Maintain an up-to-date database of contacts, partners, prospects, and outreach activities to support ongoing engagement.
- Organize and archive project documents, correspondence, approvals, activity reports, and deliverables systematically.
- Prepare regular progress reports, track KPIs, milestones, pending tasks, and project outcomes for management review.
- Assist in planning and executing workshops, seminars, awareness campaigns, exhibitions, and institutional events, including logistics and participant coordination.
- Collaborate with marketing and creative teams to develop project-related content for social media, websites, newsletters, and promotional materials.
- Ensure all external communications reflect the organization’s professional standards and brand image.

Required Qualifications

- Bachelor’s degree in Business Administration, Communications, Public Relations, Management, Education, Social Sciences, or a related field.
- 1 to 3 years of experience in project coordination, communications, outreach, administration, public relations, or a similar role.
- Excellent written and verbal communication skills with strong attention to detail.
- Proven ability to coordinate multiple projects and manage deadlines effectively.
- Proficiency in MS Office or Google Workspace applications (Word, Excel/Sheets, PowerPoint/Slides) and familiarity with AI tools.
- Strong skills in documentation, reporting, and presentation preparation.
- Professional demeanor with confidence in interacting with diverse internal and external stakeholders.
- Willingness to travel within the city for project meetings, site visits, and events as required.

Key Competencies

Project coordination, communication and interpersonal skills, stakeholder management, outreach and networking, planning and organization, problem-solving, documentation and reporting, time management, team collaboration, professionalism and confidentiality, and follow-up and execution.

This role offers the opportunity to contribute to impactful projects through effective communication and coordination, working within a dynamic team environment that values professionalism and stakeholder engagement.