Corporate Affairs Specialist

ACE Money Transfer, a UK-based multinational headquartered in Manchester, provides online remittance services enabling individuals across 28 countries in the UK, Europe, Canada, and Australia to send money to over 100 countries worldwide. We are seeking a detail-oriented professional to support our Legal Manager and Company Secretary in corporate governance, statutory compliance, and board-related activities. This role involves managing documentation, tracking deadlines, and ensuring smooth coordination of governance processes.

Key Responsibilities

Board & Committee Support: Assist in scheduling board and committee meetings, prepare and format board packs, and ensure timely distribution of documents. Take draft minutes during meetings and help finalize them. Maintain meeting records, attendance logs, and action trackers to support effective governance.

Governance & Compliance Support: Maintain governance calendars for relevant jurisdictions, track compliance deadlines, and send reminders to stakeholders. Assist in preparing governance reports and updates, and support coordination of board evaluations and governance reviews.

Statutory Filings & Corporate Records: Support the preparation and submission of statutory filings such as CRO filings. Maintain and update statutory registers including directors and shareholders. Ensure corporate records are accurate, organized, and up to date, and assist in managing document repositories and filing systems.

Legal & Documentation Support: Draft basic corporate documents including board resolutions, meeting minutes, and standard templates. Track document status and follow up on pending approvals. Maintain logs of legal and governance documentation, assist in coordinating the drafting and review of corporate policies, and manage central records of policies at both Group and entity levels. Track policy renewals, approvals, and version control to ensure timely updates.

Risk & Compliance Tracking: Maintain governance trackers such as compliance logs and risk registers. Follow up on outstanding actions with internal stakeholders and escalate overdue items to the Company Secretary when necessary.

Stakeholder Coordination: Coordinate with internal departments to gather governance inputs. Log and track queries from auditors, regulators, and internal teams, ensuring timely and documented responses.

Reporting & Administration: Assist in preparing periodic governance and compliance reports, maintain reporting schedules aligned with board timelines, and ensure accuracy and completeness of all documentation.

Process & Documentation Management: Maintain standard templates for governance documentation with proper version control and organization. Support continuous improvement of administrative processes and assist the Company Secretary in maintaining custody of all governance and policy documentation, ensuring accurate record-keeping and accessibility.

Required Qualifications

Education: Bachelor’s degree in Business Administration, Law, Finance, or a related field. Progression towards or commitment to pursuing a Company Secretary or governance-related qualification is desirable.

Experience: 3–4 years’ experience in Corporate Governance, Company Secretarial support, Legal, or Compliance roles. Proven ability to work in a structured, deadline-driven corporate environment managing documentation, trackers, and multiple coordination tasks.

Technical Skills: Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excellent document formatting and professional writing skills. Working knowledge of corporate governance and compliance processes. Experience managing trackers, logs, and calendars with high accuracy. Strong document management and record-keeping capabilities.

Soft Skills: Excellent organizational and time management skills with the ability to meet multiple deadlines. High attention to detail and accuracy. Strong ownership mindset with the ability to work independently. Confident in stakeholder coordination and follow-up. Clear and professional written and verbal communication. Proactive approach with the ability to anticipate needs and flag issues early. Ability to work under pressure while maintaining consistency. High level of discretion and professionalism when handling confidential information.

For more information about ACE Money Transfer, please visit our company profile on our official website.