Corporate Governance Associate

World Business Lenders (WBL) is a privately held portfolio lender specializing in real estate-secured business loans for underserved businesses. Operating with a fully remote, multinational workforce and guided by an experienced executive leadership team, WBL offers a dynamic and flexible work environment. The typical work schedule is Monday through Friday, from 9:00 AM to 6:00 PM Eastern Time, with occasional additional hours depending on business needs. WBL is currently seeking a Corporate Governance Associate to manage entity maintenance, corporate filings, governance approvals, recordkeeping, intellectual property administration, and corporate-structure projects. This role ensures accurate entity data, coordinates signatures and filings, tracks deadlines, and maintains comprehensive governance records.

Key Responsibilities

Maintain entity profiles, including officer and director information, addresses, registered-agent records, ownership data, and organizational charts. Organize and update minute books, charters, bylaws, operating agreements, resolutions, consents, certificates, and related records. Process approved updates to entity information and ensure consistency across internal systems and external portals. Respond to authorized requests for governance documents and entity information while adhering to established controls.

Manage calendars for annual reports, renewals, foreign qualifications, franchise filings, registered-agent matters, and other recurring obligations. Prepare and coordinate approved filings, certificates, applications, cover letters, and supporting documentation. Monitor filing status, obtain evidence of acceptance, and maintain good-standing certificates and official correspondence. Identify approaching deadlines, rejected filings, discrepancies, and delinquent items for prompt escalation.

Prepare standard resolutions, written consents, incumbency certificates, signature packets, and meeting materials using approved templates. Coordinate reviews, approvals, electronic signatures, notarization, filing, and final record retention. Support entity formations, dissolutions, qualifications, reorganizations, transactions, audits, and diligence projects. Assist with administrative tracking of intellectual property registrations, renewals, assignments, and supporting records.

Prepare routine reports on entity status, open actions, upcoming obligations, missing records, and filing completion. Perform periodic comparisons of entity data and governance records to resolve inconsistencies. Maintain standard trackers, checklists, templates, naming conventions, and document-retention practices. Protect confidential and privileged information and follow established quality-review procedures.

Required Qualifications

Bachelor’s degree in legal studies, business, finance, accounting, or a related field is preferred; however, equivalent relevant experience will be considered. Paralegal or corporate-governance coursework or certification is an advantage. A minimum of two years’ experience in corporate governance, entity management, corporate legal operations, paralegal support, or a related administrative function is required. Experience maintaining entity records, preparing filings, coordinating signatures, or organizing minute books is highly desirable. Candidates must demonstrate the ability to manage detailed, deadline-driven work across multiple entities and jurisdictions. Strong written communication, document-control, and quality-review skills are essential.

Preferred Qualifications and Benefits

Experience in financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or other highly regulated industries is preferred. Proficiency with entity data management, governance calendars, corporate records administration, corporate filings, resolutions, consents, signature coordination, organizational charts, minute books, and document repositories is important. Familiarity with Microsoft Office and entity-management or registered-agent platforms is expected.

Key competencies include attention to detail, strong organizational skills, follow-through, discretion, clear communication, and problem-solving abilities. Candidates must have a stable, reliable internet connection and a professional, dedicated remote working setup. The ability to work effectively across a remote, multinational organization while maintaining confidentiality is critical.

WBL offers competitive compensation in USD, paid time off (PTO), and a fully remote work environment that supports work-life balance and flexibility. If you are detail-oriented, organized, and ready to contribute to a growing company in a critical governance role, WBL encourages you to apply.