Court Clerk

The Committee for the Welfare of Prisoners (CWP) is seeking a Court Clerk to join its Litigation department on a contractual basis in Karachi. This role involves supporting the litigation team by managing court documentation, maintaining accurate case records, preparing client files, and assisting with reporting and data management related to ongoing cases. The Court Clerk will also coordinate with under-trial prisoners (UTPs) and their families, facilitate surety and documentation processes, and conduct scheduled jail visits to ensure smooth case administration.

Key Responsibilities

Documentation Collection and Management: Collect and maintain essential case documents such as attested Vakalatnamas, disposal orders, certified copies of judgments, and bail orders. Obtain police papers for Advocates after receiving copies from the prosecution. Coordinate with UTP families regarding the submission and return of sureties through the appropriate courts.

File Preparation and Record Keeping: Prepare new client files including Vakalatnamas, entry forms, and other relevant documents. Maintain accurate and updated Vakalatnama registers. Ensure all case files and records are complete, well-organized, and readily accessible when needed.

Reporting and Progress Tracking: Prepare and submit monthly and quarterly reports within designated timelines. Provide progress updates during the first week of each month detailing disposal orders and certified copies received and outstanding.

Jail Visits and UTP Coordination: Conduct scheduled jail visits, recording the attendance of Advocates. Prepare copies of UTP interview forms and Vakalatnamas. Coordinate interviews between Advocates and new UTPs, and communicate case progress updates as required. Ensure all Vakalatnamas and UTP interview forms are attested by the Jail Superintendent.

Additional Responsibilities: Perform other official duties as assigned by Litigation Management.

Required Qualifications

Education: Matriculation or Intermediate with at least a second division. Preference will be given to candidates holding an Intermediate qualification.

Experience: 1 to 2 years of relevant experience in court documentation, legal administration, or record management.

Required Skills and Technical Knowledge

Proficiency in basic computer applications, especially Microsoft Word and Excel. Ability to read and write in English, Sindhi, and Urdu. Strong organizational skills with attention to detail in documentation and record-keeping. Familiarity with court documents such as Vakalatnamas, disposal orders, certified copies, and bail orders. Understanding of case file preparation, registers, and legal record management. Basic knowledge of surety submission and return procedures. Effective communication, coordination, and follow-up abilities. Ability to work both independently and collaboratively within a team.

Key Competencies and Attributes

Demonstrated ability to manage court documentation and case files accurately and timely. Strong coordination with Advocates, UTPs, and their families. Commitment to confidentiality, integrity, and professional conduct. Willingness to undertake jail visits and work in challenging field conditions. Strong work ethic, honesty, and accountability are essential.

Equal Employment Opportunity and Protection Policies

CWP is committed to fostering diversity, inclusion, and equal opportunity in the workplace. All qualified candidates will be considered regardless of sex, age, race, religion, disability, sexual orientation, gender identity, or any other legally protected characteristic. The organization maintains a strict zero-tolerance policy against sexual exploitation and abuse, expecting all personnel to uphold these standards to protect the dignity and safety of beneficiaries.

What We Offer

An inclusive and collaborative work environment that encourages professional growth and development. This position provides a meaningful opportunity to contribute to social justice and the welfare of prisoners.

This role offers a unique chance to be part of a dedicated team working towards access to justice and supporting vulnerable populations within the legal system.