Departmental Coordinator

This role involves providing comprehensive administrative support to the management team by coordinating internal and external communications, scheduling meetings, and maintaining accurate records. The candidate will be responsible for managing correspondence, handling calls, and ensuring smooth office operations through effective coordination with various departments. Attention to detail, confidentiality, and the ability to manage multiple tasks simultaneously are essential for success in this position.

Key Responsibilities

- Coordinate with internal teams and external parties to schedule meetings, maintain records, and prepare detailed reports.
- Follow up with departmental heads and principals on pending documents and provide timely updates.
- Attend, screen, and prioritize incoming calls, take messages, and manage appointments efficiently.
- Handle all inward and outward correspondence to ensure timely and accurate communication across the organization.
- Manage and maintain calendars for the management team, ensuring optimal scheduling.
- Liaise with the Administration Department to monitor office supplies, equipment, and maintenance services.
- Maintain strict confidentiality of all sensitive documents and information.
- Prepare expense and entertainment statements accurately and on time.
- Coordinate with the Travel Desk for hotel bookings, international visa processing, and ticket arrangements.
- Work closely with the Fleet Department to schedule and manage both planned and emergency vehicle maintenance.
- Demonstrate good knowledge and experience in applying for international visas online.
- Perform any additional tasks as assigned by the functional head.

Required Qualifications

- Bachelor’s degree from a recognized institution.
- Minimum of 5 years of relevant experience in a similar administrative or executive support role.

Job Details

- Job Type: Full-time
- Salary Range: Rs 80,000 to Rs 90,000 per month
- Work Location: On-site (in person)

This position offers an opportunity to work closely with senior management in a dynamic environment, requiring strong organizational skills and the ability to handle confidential information with discretion. Candidates with experience in international visa applications and travel coordination will find this role particularly suitable.