Document Controller

Avanceon is looking for a detail-oriented and experienced Document Controller to join its Engineering Department. The successful candidate will manage and maintain engineering and project documentation throughout the project lifecycle, ensuring accuracy, compliance, and timely availability. This role involves close coordination with engineering teams, project managers, clients, and vendors to control, distribute, and archive all technical documents according to company standards and project requirements.

Key Responsibilities

- Document Control & Records Management: Manage the storage, retrieval, distribution, and archival of all engineering and project documentation. Maintain the Master Document Register (MDR) to ensure all records are accurately tracked and updated. Organize and maintain technical documents, drawings, specifications, manuals, and project records. Ensure proper document numbering, revision control, and version management across projects. Monitor document workflows and approval cycles to guarantee timely processing and issuance. Review documents for completeness, accuracy, and compliance with company standards. Handle scanning, uploading, printing, and distribution of documents according to established procedures. Establish and maintain document retention schedules and project archives while maintaining confidentiality and security of sensitive information.

- Project Documentation Coordination: Coordinate document submissions, transmittals, and correspondence between clients, vendors, and internal stakeholders. Track engineering deliverables to ensure documentation is submitted within project timelines. Support project teams in maintaining up-to-date records throughout the project lifecycle. Prepare project close-out documentation and final document packages. Conduct periodic document audits to ensure compliance and accuracy.

- Proposal & Tender Documentation Support: Assist proposal and sales teams in preparing quotations, technical proposals, and tender documentation. Prepare and maintain prequalification (PQ) documents and company credential packages. Manage bid logs and maintain records of tender submissions and related documents. Ensure proposal and tender documents are complete, properly formatted, and submitted within deadlines.

Required Qualifications

- Bachelor’s degree in Engineering, Business Administration, Information Management, or a related field.
- Strong understanding of document control principles, revision management, and document lifecycle processes.
- Hands-on experience with Electronic Document Management Systems (EDMS).
- Proficiency in Microsoft Office Suite, especially Excel and Word.
- Familiarity with project documentation processes in engineering or industrial environments.
- Knowledge of ISO 9001 documentation and quality management requirements is preferred.
- Excellent organizational, analytical, and record-management skills.
- Strong attention to detail with the ability to manage multiple priorities simultaneously.
- Effective communication and stakeholder coordination skills.

Preferred Qualifications and Benefits

- 3 to 5 years of experience in Document Control, Engineering Documentation Management, Project Documentation, or a similar role.
- Experience in Engineering, EPC, Industrial Automation, Manufacturing, Construction, Energy, or Oil & Gas sectors is preferred.
- Proven ability to manage technical documentation for multiple projects simultaneously.

Joining Avanceon means becoming part of one of the region’s leading industrial automation and engineering organizations. You will have the opportunity to work on diverse local and international engineering projects and collaborate with highly skilled engineering and project management teams. The role offers exposure to advanced technologies and industry-leading practices within a dynamic environment that encourages professional growth and continuous learning.