Document Controller

Bismillah Group of Companies is a rapidly expanding organization with diverse expertise in design, engineering, procurement, construction, mechanical manufacturing, and project management. The company specializes in delivering integrated solutions for refrigeration plants, cold storage facilities, piping works, steel structures, storage tanks, silos, electrical and instrumentation, cladding, and insulation works. Renowned for successfully completing complex projects under challenging weather and terrain conditions, Bismillah consistently meets project deadlines while maintaining high-quality standards. The group operates well-equipped heavy engineering workshops across multiple countries and supports its operations with a substantial fleet of logistics and material handling equipment. This approach has earned the trust of major international contractors, positioning Bismillah as a reliable and collaborative project partner.

The Document Controller role is a full-time, on-site position based in Karachi. The primary responsibility is to organize, maintain, and update all project documentation, including technical drawings, contracts, reports, and correspondence. This role ensures that document versions are properly managed, filed, and easily retrievable while enforcing document control procedures and standards across various projects. Daily duties include tracking the flow of documents, preparing and distributing necessary paperwork to relevant stakeholders, and maintaining records in both electronic and physical formats. The Document Controller works closely with engineering, construction, and management teams to ensure compliance with internal policies and client requirements. Additionally, the role supports audits and quality assurance activities related to documentation and record-keeping.

Key Responsibilities

- Organize, maintain, and update project documentation such as technical drawings, contracts, reports, and correspondence.
- Manage document versions and ensure proper filing and retrieval systems are in place.
- Enforce document control procedures and standards across all projects.
- Track document flow and prepare documentation for distribution to relevant stakeholders.
- Maintain accurate records in both electronic and physical formats.
- Coordinate with engineering, construction, and management teams to ensure compliance with company policies and client requirements.
- Assist in audits and quality assurance activities related to documentation and records management.
- Support project teams by providing timely and accurate information related to project documentation.

Required Qualifications

- Strong skills in Document Management and Records Management to ensure accurate organization, storage, and retrieval of project information.
- Proficiency in preparing, updating, and controlling technical and administrative documents for ongoing projects.
- Effective communication skills to coordinate with project teams, vendors, and clients, and to clearly convey document-related requirements and updates.
- Proficiency in MS Office and familiarity with document control software or ERP systems for efficient management of electronic files and databases.
- Excellent attention to detail, organizational skills, and time management abilities to handle multiple projects and meet deadlines.
- Knowledge of engineering or construction documentation standards is advantageous.
- Understanding of ISO or similar quality management systems is beneficial.
- Diploma or degree in Business Administration, Information Management, Engineering, or a related field.
- Prior experience in document control or records management within industrial or construction environments.

Preferred Qualifications and Benefits

While not explicitly listed, candidates with experience working in international project environments or with major contractors will find this role rewarding. The company’s commitment to quality and timely project delivery offers a dynamic work environment with opportunities for professional growth within a reputable and expanding organization.