Document Controller

Capital Smart City, a flagship housing project developed by FDHL, is strategically located along the M2 Motorway near New Islamabad International Airport, on the eastern route of CPEC. This development addresses the growing housing demand in the twin cities by emphasizing modern infrastructure and planned urban growth. The project aims to become Pakistan’s first smart city by integrating advanced technology, efficient resource management, and sustainable practices. It seeks to establish a benchmark for eco-friendly living and long-term community development, offering professionals a chance to contribute to an innovative and impactful initiative.

The Document Controller role is a full-time, on-site position based in Rawalpindi. The primary responsibility is to manage and organize all project documentation in accordance with company standards. This includes receiving, reviewing, and distributing documents, maintaining accurate records, and ensuring compliance with document control procedures. The role requires updating document logs, tracking revisions, and providing project teams with timely access to drawings, contracts, and reports. Coordination with internal departments and external stakeholders is essential to ensure smooth documentation flow. The Document Controller will also support audits, compliance activities, and help implement best practices in records management.

Key Responsibilities
- Manage the receipt, review, distribution, and filing of project documentation in line with company policies.
- Maintain accurate and up-to-date document logs and track revisions to ensure version control.
- Provide timely access to project-related documents such as drawings, contracts, and reports for internal teams.
- Coordinate with various internal departments and external stakeholders to facilitate proper documentation flow.
- Support audit and compliance processes by ensuring documentation is complete and accessible.
- Assist in implementing and maintaining best practices for document and records management.
- Ensure adherence to document control procedures and standards throughout the project lifecycle.

Required Qualifications
- Strong skills in Document Management and Records Management, with the ability to maintain organized and secure filing systems.
- Proficiency in Documentation and Project Documentation, including preparation, review, and control of project-related records.
- Effective communication skills to coordinate with project teams, management, and external partners.
- Familiarity with document control software, MS Office applications (especially Excel and Word), and basic database management.
- High attention to detail, strong organizational abilities, and the capacity to work under deadlines in a fast-paced environment.

Preferred Qualifications and Benefits
- Prior experience in construction, real estate development, or large infrastructure projects is highly advantageous.
- A relevant diploma or bachelor’s degree in business administration, information management, or a related field is preferred.

This role offers the opportunity to work on a pioneering smart city project that combines technology and sustainability, providing valuable experience in a dynamic and forward-thinking environment.