Documentation & Operations Executive

Creative HR Solutions (Pvt.) Ltd.

Karachi , Pakistan

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This role is ideal for a graduate professional with 1 to 2 years of experience in the freight forwarding or imports and exports industry. The position involves managing export and import documentation processes, coordinating with various stakeholders such as shipping lines, overseas agents, customers, and port terminals, and ensuring timely and accurate shipment handling. The candidate will play a crucial role in maintaining smooth export and import operations by monitoring vessel schedules, shipment statuses, and documentation deadlines.

Key Responsibilities:
- Prepare and submit Shipping Instructions (SI) to shipping lines and coordinate Container Release Orders (CRO) for export shipments.
- Review and verify Bill of Lading (BL) drafts to ensure all shipment details are accurate before approval.
- Manage complete export documentation, coordinating closely with shipping lines, customers, transporters, and port terminals.
- Monitor vessel schedules, cut-off dates, shipment status, and documentation deadlines to facilitate seamless export operations.
- Coordinate with shipping lines and overseas agents for the timely submission and verification of import manifests.
- Process and follow up on Delivery Orders (DO) with shipping lines and relevant agents.
- Track vessel arrivals, cargo status, and import documentation to support timely cargo clearance and delivery.
- Maintain regular communication with overseas agents, shipping lines, customs agents, and customers to resolve any documentation or operational issues.

Required Qualifications:
- Minimum Graduate degree.
- 1 to 2 years of relevant experience in freight forwarding, imports, and exports, specifically in documentation and operations.

Preferred Qualifications and Benefits:
- Experience working in a fast-paced logistics environment with strong attention to detail.
- Ability to coordinate effectively with multiple stakeholders and manage deadlines efficiently.
- Strong communication skills to handle operational and documentation queries.
- The position offers a competitive monthly salary ranging from Rs. 80,000 to Rs. 100,000.
- Work location is in person, requiring willingness to commute to Gizri (DHA).

Candidates will be asked to provide details regarding their educational qualifications, current and expected salary, notice period, availability of personal conveyance, willingness to commute, and experience in documentation and operations functions during the application process.