Executive Assistant

Executive Assistant to the CEO and MD – International FinTech
Location: F-11, Islamabad | Office-based | Full-time | Monday to Friday, 12:30–21:30 PKT (aligned to UK business hours)

Aetheria Group is seeking a highly skilled Executive Assistant to support the CEO and Managing Director of a well-established international FinTech company affiliated with the group. With over 23 years of operation, the organisation is headquartered in London, with offices in Cyprus and Islamabad. The role requires a polished professional with exceptional English communication skills, discretion, and the ability to manage priorities in a fast-paced, regulated environment. You will be based in Islamabad and work closely with senior leaders across the UK, Cyprus, and Pakistan.

Key Responsibilities
- Manage complex diaries across three time zones, prioritising competing demands to protect executives’ time effectively.
- Oversee executive inboxes by triaging correspondence, drafting replies, and escalating urgent matters promptly.
- Organise meetings end-to-end, including preparing agendas, briefing materials, logistics, minutes, and tracking actions.
- Arrange travel plans, itineraries, and process expense reports accurately.
- Draft, edit, and proofread correspondence, reports, presentations, and board papers to a high standard of British English.
- Produce polished documents using Microsoft Word, Excel, and PowerPoint.
- Represent the leadership team professionally when interacting with clients, partners, and colleagues.
- Track actions and deadlines, follow up on outstanding items, and keep executives well-informed.
- Coordinate projects, company events, and social activities across multiple locations.
- Maintain organised, secure filing systems and records.
- Handle sensitive commercial, financial, and personnel information with strict confidentiality, adhering to data protection laws and regulatory standards.

Required Qualifications
- Bachelor’s degree or higher.
- Minimum five years’ experience as an Executive Assistant or equivalent role supporting senior executives, preferably at board or C-suite level.
- Excellent written and spoken English with impeccable grammar and a professional demeanor.
- Advanced proficiency in Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to quickly learn new systems.
- Exceptional organisational skills, attention to detail, and the ability to remain composed under pressure.
- Proven integrity and discretion in handling confidential information.
- Proactive approach with the ability to anticipate needs and resolve issues independently.
- Confidence in engaging with senior internal and external stakeholders.
- Availability to work full-time from the F-11 office during UK-aligned business hours.

Preferred Qualifications and Benefits
- Experience supporting UK-based or international executives.
- Background in financial services, FinTech, or other regulated sectors.
- Experience providing board or committee support, including formal minute-taking.
- Familiarity with AI productivity tools, Google Workspace, or project management software.

What We Offer
- Competitive salary commensurate with experience.
- Enrollment in the EOBI pension scheme with employer contributions.
- Paid annual leave, sick leave, and casual leave for unplanned absences.
- Opportunities for training and professional development.
- A modern office environment in F-11 with excellent facilities.
- A 20% staff discount at Rove, the rooftop restaurant and lounge located in the office building.
- Regular company social events.
- Close collaboration with senior leadership and genuine international exposure across the UK, Cyprus, and Pakistan.

Applications should be submitted via LinkedIn with a CV and a brief cover note (max 300 words) describing how you supported a senior executive during a challenging period and the impact you made. This note will also serve as a sample of your written English. The recruitment process includes a face-to-face interview at the F-11 office, an online interview with senior leadership, and possibly a practical exercise such as drafting correspondence or managing a diary scenario. The client’s identity will be disclosed to shortlisted candidates.

Aetheria Group is committed to equal opportunities and welcomes applications from all qualified candidates regardless of age, disability, gender, ethnicity, or other protected characteristics. Reasonable adjustments will be made to support candidates throughout the recruitment process. All appointments are subject to satisfactory pre-employment checks in line with regulated financial services standards.

Your application will be treated confidentially and used solely for recruitment purposes, in compliance with data protection laws. No payment is ever required during the recruitment process.