Executive Assistant

An established international FinTech company affiliated with Aetheria Group is seeking a highly skilled Executive Assistant to support the CEO and Managing Director. With a 23-year history and offices in London, Cyprus, and Islamabad, the organisation operates across multiple time zones with a diverse, multicultural team. This full-time, office-based role is located in F-11, Islamabad, working Monday to Friday from 12:30 to 21:30 PKT to align with UK business hours. The successful candidate will provide polished, discreet, and proactive support to senior executives in a fast-paced, regulated environment, ensuring smooth communication and efficient management of priorities across the UK, Cyprus, and Pakistan.

Key Responsibilities

- Manage complex diaries across three time zones, balancing competing priorities and safeguarding executives’ time.
- Oversee executive inboxes by triaging correspondence, drafting responses, and escalating urgent matters promptly.
- Organise meetings end-to-end, including preparing agendas, briefing materials, logistics, minutes, and tracking actions.
- Arrange travel itineraries and process expenses with accuracy.
- Draft, edit, and proofread correspondence, reports, presentations, and board papers to a high standard of British English.
- Produce polished documents using Microsoft Word, Excel, and PowerPoint.
- Represent the leadership team professionally when interacting with clients, partners, and colleagues.
- Track actions and deadlines, follow up on outstanding items, and keep executives informed.
- Coordinate projects, company events, and social activities.
- Collaborate with teams in London, Cyprus, and Islamabad to ensure smooth information flow and decision-making.
- Maintain organised, secure filing and records.
- Handle sensitive commercial, financial, and personnel information with absolute discretion, complying with data protection laws and regulatory standards.

Required Qualifications

- Bachelor’s degree or higher.
- Minimum of five years’ experience as an Executive Assistant or in a similar role supporting senior executives, preferably at board or C-suite level.
- Excellent written and spoken English with impeccable grammar and a professional demeanor.
- Advanced proficiency in Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to quickly learn new systems.
- Exceptional organisational skills, attention to detail, and the ability to remain composed under pressure.
- Proven integrity and discretion in handling confidential information.
- Proactive approach with the ability to anticipate needs and resolve issues independently.
- Confidence in liaising with senior internal and external stakeholders.
- Availability to work full-time from the F-11 office during UK-aligned hours.

Preferred Qualifications and Benefits

- Experience supporting UK-based or international executives.
- Background in financial services, FinTech, or other regulated sectors.
- Experience providing board or committee support, including formal minute-taking.
- Familiarity with AI productivity tools.
- Experience with Google Workspace or project management software.

The company offers a competitive salary commensurate with experience, registration in the EOBI pension scheme with employer contributions, paid annual, sick, and casual leave, and opportunities for professional development. The office in F-11 is modern and well-equipped, with a 20% staff discount at the rooftop restaurant and lounge, Rove. Regular social events and close collaboration with senior leadership provide valuable international exposure across the UK, Cyprus, and Pakistan.

Applicants should submit their CV and a covering note (maximum 300 words) via LinkedIn, describing how they supported a senior executive during a challenging period and the impact they made. This note will also serve as a sample of written English. The selection process includes face-to-face and online interviews conducted in English, and may involve a practical exercise such as drafting correspondence or managing a diary scenario. The client’s identity will be disclosed to shortlisted candidates. Early applications are encouraged as the vacancy may close once a strong shortlist is formed.

The organisation is committed to equal opportunities and welcomes applications from all qualified candidates regardless of age, disability, gender identity, race, religion, or sexual orientation. Reasonable adjustments will be made for applicants requiring support during the recruitment process. Pre-employment checks, including references, identity verification, and background screening appropriate to a regulated financial services environment, are mandatory. Candidate data will be handled confidentially and in compliance with data protection laws. No payment is ever requested during recruitment.