Executive Assistant

We are looking for a detail-oriented, articulate, and proactive Virtual Sales Coordinator & Operations Assistant to join our expanding consulting team. This hybrid role serves as a vital link between sales management, proposal operations, and client engagement. You will oversee the entire sales pipeline, from updating CRM records in HubSpot and tracking operational tasks in Notion to drafting tailored client proposals and following up on active leads. Additionally, you will engage in client discovery and sales calls, confidently presenting our value proposition and service offerings to prospective clients.

Key Responsibilities

- Client Engagement & Sales Pitch Support: Participate in prospective client meetings, discovery calls, and alignment sessions alongside technical leads. Deliver standard service pitches, guide clients through company overview presentations, and clearly explain compliance and consulting service packages, including retainer models. Capture client requirements, audit timelines, and specific scope requests during live meetings.

- Proposal Operations & Contract Management: Prepare, customize, and issue Statements of Work (SOWs), service proposals, and pricing quotes based on established templates. Coordinate revisions by tracking scope adjustments, additional entity inclusions, and custom add-on pricing such as penetration testing and specialized assessments. Manage contract execution by coordinating invoice issuance and contract sign-offs, ensuring a smooth transition from sales to onboarding.

- Pipeline & Workspace Management: Maintain pipeline hygiene in HubSpot CRM by updating deal stages, logging meeting notes, setting automated task reminders, and tracking lead statuses. Organize active project boards, monthly deliverables, and internal team action items in Notion. Conduct systematic post-meeting follow-ups via email and LinkedIn to nurture leads and advance open opportunities.

Required Qualifications

- Minimum of 2 years’ experience in B2B sales coordination, sales operations, or executive virtual assistance within consulting, technology, or SaaS sectors.

- Exceptional written and verbal communication skills in English, with strong camera confidence and presentation abilities for live client interactions.

- Proficiency in HubSpot CRM for deal management, task scheduling, and pipeline tracking.

- Advanced knowledge of Notion for database views, task boards, and workspace organization.

- Familiarity with G-Suite and Microsoft Office productivity tools.

- Solid understanding of B2B service packages, fixed-price engagements, monthly retainer models, and proposal lifecycles.

- Professional demeanor with the ability to maintain an executive-ready presence during calls with international business leaders and stakeholders.

Preferred Qualifications and Benefits

Axipro is a fast-growing global compliance automation and cybersecurity consultancy, recognized as a premier trusted advisor. We guide international organizations through complex regulatory frameworks including SOC 2, ISO 27001, ISO 42001, ISO 9001, HIPAA, and CMMC, while offering elite penetration testing services. Our expertise spans Quality Management Systems, Health Safety Environment Management Systems, and Information Security Management Systems. Leveraging top-tier automation platforms combined with human expertise, we deliver seamless, end-to-end compliance solutions.

This is a full-time remote position, providing flexibility to work from anywhere. We support work-life balance with a flexible Friday schedule and weekends off. Employees receive 21 days of paid time off annually, plus a full team break at the end of the year to recharge. Wellness is a priority, with access to a wellness app supporting physical and mental health. You will gain valuable global exposure by working with diverse clients across EMEA, APAC, and the US. Our working hours start from 10 am UK time onward, accommodating international clients with some flexibility for team meetings.

If you are passionate about cybersecurity, tech-driven consulting, and making a tangible impact on a global scale, Axipro offers a dynamic and results-driven environment where you can thrive.