Executive Assistant

Location: Bahadurabad, Karachi | On-Site
Timings: 6:00 PM – 3:00 AM | Monday–Friday | Night Shift
Salary: Market Competitive

LDP Logistics is seeking a proactive and detail-oriented Executive Assistant to provide comprehensive support to the CEO. This role involves managing the CEO’s schedule, correspondence, and travel arrangements while coordinating with various internal departments and external stakeholders. The successful candidate will handle confidential matters with utmost professionalism and discretion. The position requires excellent communication skills, the ability to work night shifts, and the capacity to manage multiple priorities independently in a fast-paced environment.

Key Responsibilities:
- Manage the CEO’s calendar by proactively planning appointments and schedules, coordinating with internal and external parties to avoid conflicts.
- Screen and handle incoming calls, emails, and correspondence on behalf of the CEO, responding or redirecting as necessary.
- Draft, proofread, and format letters, memos, presentations, and reports for the CEO’s review.
- Organize meeting agendas, record accurate minutes, and ensure timely follow-up on decisions and action items.
- Arrange all travel logistics for the CEO, including flights, accommodations, transportation, and visa processing to ensure smooth travel.
- Prepare and reconcile expense reports and reimbursement claims for the CEO.
- Serve as a liaison between the CEO’s office and other departments, ensuring prompt follow-up on pending matters.
- Maintain confidential and organized filing systems for documents, contracts, and records.
- Handle sensitive information with the highest level of discretion and professionalism.
- Coordinate logistics for meetings, events, and visits hosted by the CEO’s office.
- Assist with special projects, research, and other tasks as assigned by the CEO.
- Welcome and manage visitors to the CEO’s office in a professional manner.

Required Qualifications & Skills:
- Bachelor’s degree in Business Administration or a related field.
- 2 to 4 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management, preferably in a corporate setting.
- Excellent written and verbal communication skills in English.
- Strong organizational, time-management, and multitasking abilities.
- High level of discretion, integrity, and sound judgment when handling confidential information.
- Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) and general office communication tools.
- Professional demeanor with strong interpersonal skills and confidence in interacting with senior stakeholders.
- Ability to work independently, take initiative, and maintain composure under pressure.
- Flexibility to extend working hours as required by the CEO’s schedule and business needs.

This role offers an excellent opportunity to work closely with senior leadership in a dynamic environment, contributing directly to the efficiency and success of the CEO’s office. The position demands a committed professional who thrives in a night-shift schedule and is eager to take on diverse responsibilities with discretion and professionalism.