Posted 6 days ago 13 views
This full-time remote Executive Assistant role supports a founder in the automotive industry by managing operations and client coordination. The position requires strong ownership of client communication, contractor coordination, CRM management using GoHighLevel (GHL), scheduling, research, and daily execution. The ideal candidate is highly organized, proactive, and experienced with GoHighLevel, able to work independently during U.S. business hours, and comfortable supporting a founder in a fast-paced environment. This is not a traditional administrative role but a key operational partner ensuring smooth workflows and timely follow-ups.
Key Responsibilities
- Manage incoming client inquiries, prioritize urgent requests, draft professional emails, and maintain consistent follow-up to ensure a high-quality client experience.
- Coordinate freelance contractors by tracking assignments, deadlines, and deliverables; follow up on outstanding work; and keep all stakeholders informed without requiring constant founder involvement.
- Take full ownership of GoHighLevel CRM, maintaining accurate client and deal records, pipeline integrity, onboarding organization, and tracking follow-ups and next steps.
- Handle daily scheduling and coordination using Google Calendar, Gmail, Google Docs, and Google Drive, including meeting organization, priority setting, preparation of call materials, and proactive conflict resolution.
- Conduct light operational and market research such as market comparisons, inventory checks, and competitor analysis, then summarize findings clearly to support leadership decision-making.
- Ensure all action items and tasks are tracked through completion, enabling the founder to focus on business growth.
Required Qualifications
- Minimum of 2 years supporting a founder, executive, or small business owner with client communication and operational workflow coordination.
- Strong hands-on experience with GoHighLevel (GHL) is mandatory.
- Proficiency in Gmail, Google Calendar, Google Docs, and Google Drive.
- Excellent written and verbal English communication skills.
- Highly organized, detail-oriented, and able to manage shifting priorities independently.
- Reliable and responsive during U.S. business hours with a professional remote workspace and high-speed internet.
Preferred Qualifications and Benefits
- Experience with tools such as Gamma, Google Slides, PowerPoint, and NotebookLM or similar research platforms.
- Background in startup or entrepreneurial environments, automotive businesses, or operations-heavy companies.
- Experience coordinating contractors or freelancers is a plus.
- Opportunity to work directly with a founder, gaining exposure to client and operational workflows.
- High ownership over daily business operations with potential career growth into Senior Executive Assistant, Operations Coordinator, Operations Manager, or Chief of Staff roles.
- Fully remote work environment offering flexibility and autonomy.
This role stands out by providing direct involvement in key business operations and client management, making it ideal for candidates who thrive in dynamic, fast-paced settings and want to become a trusted operational partner. The interview process includes an initial phone screen, a video introduction, recruiter and client interviews, followed by offer and onboarding.
If you have strong GoHighLevel experience, enjoy supporting founders or executives, take initiative without needing constant direction, and excel in client communication and follow-through, this position offers a unique opportunity to become the operational backbone of a growing automotive business.
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