Executive Assistant to CEO

Ahya Technologies (Private) Limited

Karachi , Pakistan

Apply Now

Posted Yesterday 19 views Report Job

Ahya Technologies, a leading sustainability innovation company in the Greater Middle East, is focused on developing AI-powered software for the net-zero era. We are seeking an experienced Executive Secretary to support the CEO in managing daily business activities and overseeing the Executive Office. This role involves handling scheduling, corporate correspondence, meeting coordination, travel and visa arrangements, and ensuring timely follow-up with internal teams and external contacts. The successful candidate will provide the CEO with all necessary information and documents for meetings and decision-making, while exercising discretion and sound judgment in managing confidential matters.

Key Responsibilities
- Manage the CEO’s calendar, appointments, and meeting requests, adjusting schedules as priorities evolve.
- Review incoming calls, emails, and documents, highlighting urgent matters for the CEO’s attention.
- Arrange meetings, prepare agendas and supporting materials, and coordinate participants and logistics.
- Record decisions and action points during meetings, follow up with responsible parties, and report on outstanding items.
- Draft professional corporate emails, letters, reports, and presentations for the CEO’s review.
- Oversee the Travel Desk, including booking international and domestic travel, managing visa applications, and organizing flights, hotels, transfers, insurance, and itineraries.
- Coordinate business visits, conferences, and official events with internal teams and external stakeholders.
- Maintain organized and secure executive files, approvals, and confidential records.
- Assist with additional business matters as assigned by the CEO.

Required Qualifications
- Bachelor’s degree in Business Administration, Management, Communications, or a related field.
- 4 to 6 years of experience as an Executive Secretary or Executive Assistant supporting senior management.
- Proven experience in managing international travel bookings and visa application procedures.
- Excellent written and spoken English, with strong skills in drafting corporate emails and letters.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Strong planning, organizational, and follow-up skills with keen attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Availability to support meetings or travel outside regular working hours when required.
- Competence in managing email and calendar systems, virtual meeting platforms, and digital filing.

Preferred Qualifications and Benefits
- Experience in executive office management for at least 3 years is required.
- Fluency in English is mandatory.
- The position is based in Karachi and requires in-person attendance.
- Monthly salary range: Rs 80,000 to Rs 130,000.

Candidates with a strong background in travel management and executive support who thrive in a dynamic, fast-paced environment are encouraged to apply. This role offers the opportunity to work closely with senior leadership in a forward-thinking company committed to sustainability and innovation.