Executive Assistant to Directors – Finance & Business Operations

We are looking for a proactive and highly organised ACCA-qualified professional to join our team remotely as an Executive Assistant to two UK-based company directors. These directors oversee a diverse portfolio including a law firm, commercial property investments, property development, and other commercial ventures. This role goes beyond traditional accounting and involves financial reporting, business administration, project coordination, research, operational management, and executive support. The ideal candidate will be comfortable managing multiple tasks across different industries, working independently, and adapting quickly to changing priorities while ensuring accuracy and timely completion of work.

Key Responsibilities

- Executive & Business Support: Provide direct remote support to two UK-based directors, managing and prioritising multiple assignments across various companies. Assist with business correspondence, emails, reports, and documentation. Conduct research on business matters, commercial opportunities, suppliers, and service providers. Coordinate tasks with employees, accountants, solicitors, surveyors, contractors, and other professionals. Monitor deadlines, follow up on outstanding matters, maintain organised digital records, and take ownership of instructions to ensure completion without constant reminders.

- Accounting & Financial Management: Prepare financial summaries, management reports, and cash flow forecasts. Monitor business income, expenditure, invoices, and outstanding payments. Assist with budgeting, forecasting, and financial analysis. Review financial information across multiple businesses and prepare Excel spreadsheets, financial models, and performance reports. Liaise with accountants and financial professionals, identify discrepancies, financial risks, and potential cost savings. Support financial reporting for property investments and other ventures.

- Property Investment & Business Operations: Assist with administration of commercial property portfolios, including monitoring rental income, arrears, expenditure, and property-related costs. Maintain property schedules, financial records, and project trackers. Support research related to property acquisitions and development opportunities. Coordinate with tenants, agents, contractors, and advisers. Track progress, budgets, and deadlines on ongoing projects and support the directors with wider business interests.

- Research, Problem-Solving & New Skills: Conduct independent research into business, financial, operational, and commercial matters. Learn new software, reporting systems, and business processes. Take initiative to identify practical solutions and assist with unfamiliar tasks. Utilise digital tools, including authorised AI-assisted productivity tools, to improve efficiency. Prepare clear findings, comparisons, and recommendations. Adapt quickly to changing instructions and business requirements.

- Daily & Weekly Reporting: Provide daily written reports summarising completed tasks, ongoing work, outstanding matters, financial or operational updates, issues requiring decisions, and priorities for the next day. Submit comprehensive weekly reports covering work summaries, financial updates, property management, project progress, outstanding tasks, problems identified with solutions, and action plans for the following week. Reports must be clear, concise, and professional in English.

Required Qualifications

- Fully ACCA qualified.
- Excellent written and spoken English.
- Strong skills in Microsoft Excel, Word, and general computer use.
- Experience preparing financial and management reports.
- Excellent organisational and multitasking abilities.
- Ability to work independently in a remote environment.
- Strong research and analytical skills.
- Willingness to learn new skills and undertake varied responsibilities.
- Ability to manage multiple projects and shifting priorities.
- High attention to detail and accuracy.
- Reliable internet connection and suitable remote working facilities.
- Professional communication skills via email, video calls, and messaging platforms.
- High standards of confidentiality, integrity, and professionalism.

Preferred Qualifications and Benefits

This full-time remote position requires availability during UK business hours with flexibility to accommodate urgent matters and different time zones. The successful candidate will demonstrate reliability, responsiveness, and effective time management while attending scheduled meetings and providing regular updates.

The ideal candidate is commercially minded, resourceful, motivated, and eager to understand how different businesses operate. They should be confident in receiving instructions, researching unfamiliar topics, identifying solutions, and delivering work to a professional standard without constant supervision.

This role offers significant career development opportunities, including potential progression to senior positions involving financial oversight, business management, and operational coordination across multiple companies. The position provides valuable exposure to diverse commercial activities and close collaboration with UK business owners.

Candidates should submit an up-to-date CV, confirmation of ACCA qualification, a brief covering letter in English, current location and time zone, expected monthly salary, and confirmation of availability for flexible working hours aligned with UK business needs. We seek a dependable professional to become a trusted member of the management team and contribute to the ongoing growth and success of our businesses.