Executive Assistant to the CEO

Information Process Solutions (IPS Pakistan) is looking for a highly organized and proactive Executive Assistant to the CEO. This role involves providing high-level administrative and executive support, ensuring smooth coordination with the CEO and effective management of time, meetings, and communications. The ideal candidate will be detail-oriented, trustworthy, and adaptable, capable of handling confidential information and shifting priorities in a fast-paced environment. The position is based in Lahore with a hybrid work arrangement depending on the CEO’s availability, working full-time from Monday to Friday.

Key Responsibilities
- Serve as the primary liaison between the CEO and internal/external stakeholders.
- Manage the CEO’s calendar, appointments, and scheduling needs efficiently.
- Coordinate meetings, prepare agendas, document minutes, and follow up on action items.
- Handle emails, correspondence, and communications on behalf of the CEO when necessary.
- Prepare professional reports, presentations, briefs, and other executive documents.
- Maintain confidentiality and exercise discretion with sensitive information and documents.
- Collaborate with various departments to ensure alignment on priorities, deliverables, and deadlines.
- Assist the CEO with administrative and professional tasks as required.
- Support daily executive operations, ensuring deadlines and commitments are met.
- Arrange travel and manage other executive scheduling requirements.
- Keep organized records and ensure timely follow-up on pending matters.

Required Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role.
- Exceptional organizational, time-management, and multitasking abilities.
- Excellent written and verbal English communication skills.
- Strong professionalism, integrity, confidentiality, and discretion.
- Ability to work independently with minimal supervision.
- Effective follow-up and coordination skills.
- Capability to manage changing priorities in a dynamic executive environment.
- Strong interpersonal skills and confidence in engaging with senior stakeholders.
- High attention to detail and a proactive problem-solving approach.

Technical Skills
- Proficiency in MS Office applications including Word, Excel, PowerPoint, and Outlook.
- Experience with calendar and email management systems.
- Skilled in preparing professional presentations and reports.
- Familiarity with virtual collaboration tools such as Zoom, Google Meet, and Microsoft Teams.
- Ability to organize digital documents and executive information efficiently.

Preferred Qualifications and Benefits
IPS Pakistan offers a competitive salary ranging from PKR 120,000 to PKR 250,000 per month, along with a comprehensive benefits package designed to support employee well-being and career growth. Benefits include health insurance covering both inpatient and outpatient services, semi-annual performance increments in January and July, and a monthly inflation allowance of PKR 7,000. Employees also have access to professional training and development opportunities, career advancement prospects, subsidized or in-house meals, an on-site gym, recreational facilities, and various employee engagement activities. This role provides direct exposure to executive leadership and strategic business operations within a dynamic, growth-oriented work environment.

IPS Pakistan is an equal opportunity employer committed to fostering an inclusive workplace. This position offers a unique chance to work closely with senior leadership, gaining valuable experience in executive operations, strategic decision-making, cross-functional coordination, and overall business management. Candidates who are highly organized, trustworthy, proactive, and confident in managing executive-level responsibilities are encouraged to apply.