Executive Associate – Outsourcing Unit

AshreiTech is seeking a highly organized and proactive Executive Associate to join its Outsourcing Unit based in Karachi, Pakistan. This full-time, on-site position requires working hours from 7:00 PM to 4:00 AM. The successful candidate will provide comprehensive executive support to leadership, assist with business operations, coordinate administrative tasks, and facilitate cross-functional communication. This role demands strong attention to detail and the ability to manage multiple priorities effectively while maintaining professionalism and discretion. The Executive Associate will play a key role in ensuring smooth operational workflows and timely execution of business objectives, gaining direct exposure to leadership and strategic decision-making.

Key Responsibilities

- Executive Support: Manage leadership calendars, schedule meetings, coordinate appointments, and assist with daily priorities to optimize time management.

- Administrative Operations: Prepare and maintain business documents, including meeting minutes, presentations, and professional correspondence to support organizational needs.

- Task and Project Coordination: Track assignments, deadlines, deliverables, and pending action items to ensure timely completion of projects and tasks.

- Cross-Functional Collaboration: Work closely with internal departments to streamline communication and support operational requirements across teams.

- Stakeholder Management: Liaise professionally with clients, vendors, and other external stakeholders to maintain strong business relationships.

- Reporting and Documentation: Prepare management reports, progress summaries, presentations, and detailed meeting notes to keep leadership informed.

- Data and Records Management: Maintain accurate trackers, business records, and organized documentation to support operational transparency.

- Follow-Up and Execution: Monitor outstanding requests, provide progress updates, and ensure accountability for assigned tasks to drive results.

- Confidentiality: Handle sensitive business information with the utmost professionalism, discretion, and integrity.

Required Qualifications

- Bachelor’s degree in Business Administration, Management, or a related field.

- 3 to 5 years of experience in executive assistance, business operations, administrative coordination, or a similar role.

- Strong organizational, multitasking, time-management, and problem-solving skills.

- Excellent written and verbal communication abilities.

- Proficiency in Microsoft Office, Google Workspace, and other productivity tools.

- Ability to prepare professional reports, presentations, meeting minutes, and business correspondence.

- Strong interpersonal skills with the capability to coordinate effectively with multiple stakeholders.

- High attention to detail and the ability to manage confidential information responsibly.

- A proactive, solution-oriented mindset with strong follow-up and execution capabilities.

Preferred Qualifications and Benefits

Candidates will benefit from direct exposure to leadership and involvement in business decision-making processes. The role offers opportunities to develop skills in executive support, stakeholder management, and operational coordination within a collaborative work environment. AshreiTech fosters professional growth and provides a platform for individuals seeking to advance their careers in business operations and administration.

This position is ideal for candidates who thrive in a dynamic setting and are committed to contributing to the success of a growing outsourcing unit.