Executive - Compliance and Reporting

Institute of Business Administration (IBA), Karachi

Karachi , Pakistan

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This role is focused on managing and maintaining all data related to donations, serving as the primary point of contact for donor-related matters. The incumbent will handle the processing, receipting, and acknowledgment of donations, ensuring accurate and timely management of donor information. This position plays a vital role in supporting fundraising efforts through effective communication, record-keeping, and coordination with internal teams.

Key Responsibilities

- Serve as the main contact for all donor inquiries, providing timely and accurate responses.
- Assist in preparing various reports tailored for donors to keep them informed and engaged.
- Reconcile donations received, identify discrepancies, and resolve any issues promptly.
- Monitor instalments and payments, ensuring accurate tracking and follow-up.
- Coordinate correspondence with internal departments to facilitate smooth donation processing.
- Manage the receipting, acknowledgment, and pledge management processes, including reviewing all receipts, acknowledgment letters, and reminders before distribution.
- Support the execution and management of donor meet-ups, helping to strengthen donor relationships.
- Assist in preparing proposals, presentations, and request letters to support fundraising initiatives.
- Develop and maintain the re-soliciting loop with existing donors and contribute to outreach efforts for strategic initiatives.
- Create content for the annual Impact Report and bi-monthly newsletters to communicate the organization’s achievements and donor impact.
- Maintain Memorandums of Understanding (MoUs) and donation cheque records in both digital and physical formats, ensuring accurate documentation and easy retrieval.
- Oversee backend operations for student parking programs, including tracking donor-sponsored allocations, maintaining student records, and creating student profiles.
- Conduct donor outreach and communication to address queries, foster relationships, and support ongoing fundraising activities.

Required Qualifications

- Bachelor’s degree is mandatory; a Master’s degree from an HEC-recognized university or institute is preferred.
- Up to 2 years of relevant experience.
- Prior experience in compliance within the resource mobilization function will be an advantage.

Knowledge and Competencies

- Strong command of English, both written and verbal.
- Proficient in data entry and management.
- Advanced skills in MS Office, particularly Excel.
- Excellent communication and interpersonal skills.
- Basic financial knowledge to understand donation processing and reconciliation.

This position offers an opportunity to contribute meaningfully to the organization’s fundraising efforts by ensuring efficient donor management and communication. The role requires a detail-oriented individual with strong organizational skills and the ability to engage effectively with donors and internal teams.