Posted Oct 24, 2026 44 views
Safa Sky Builders is looking for a highly organized and proactive Executive Coordinator to support the Chief Operating Officer (COO). This role involves providing executive-level coordination, operational support, and ensuring effective follow-up across multiple departments. The Executive Coordinator will serve as a vital communication link between the COO, department heads, and operational teams, helping to implement management decisions and achieve organizational goals efficiently.
Key Responsibilities
- Executive Support: Manage the COO’s daily calendar, schedule meetings, appointments, and ensure timely follow-up on action items.
- Cross-Department Coordination: Collaborate with Sales, Marketing, HR, Admin, Accounts, Construction, and other departments to facilitate smooth operations.
- Task Monitoring: Track tasks assigned by the COO and ensure they are completed on time by the responsible teams.
- Performance Reporting: Collect, consolidate, and present daily, weekly, and monthly reports from various departments to the COO.
- Meeting Management: Organize meetings, prepare agendas, record minutes, and maintain action-item trackers to ensure accountability.
- Operational Follow-up: Monitor progress across departments, identify delays or issues, and report these promptly to the COO.
- Communication Management: Maintain clear and timely communication channels between the COO and department heads.
- Sales & Marketing Coordination: Oversee sales updates, marketing activities, lead progress, and campaign performance in collaboration with relevant teams.
- Documentation: Maintain confidential records, management reports, operational documents, and executive correspondence with discretion.
- Decision Implementation: Ensure that management instructions and approved decisions are communicated clearly and executed effectively.
- Problem Escalation: Identify operational bottlenecks, missed deadlines, and unresolved issues, escalating them to the COO as necessary.
- Confidentiality: Handle sensitive company and management information with the utmost professionalism and discretion.
Required Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- 3 to 4 years of experience in executive coordination, operations coordination, or a similar role.
- Excellent written and verbal communication skills in English.
- Proficient in MS Office applications, especially Excel, Word, and PowerPoint.
- Experience with task-management tools, reporting systems, and CRM software is preferred.
- Strong organizational, analytical, and problem-solving abilities.
- Ability to manage multiple priorities and coordinate effectively across departments.
- High level of professionalism, discretion, and attention to detail.
- Ability to work independently and meet strict deadlines.
Preferred Qualifications and Benefits
- Prior experience working in a fast-paced, multi-departmental environment is advantageous.
- Familiarity with CRM and reporting software enhances efficiency in task tracking and communication.
- Competitive monthly salary range of Rs50,000 to Rs70,000.
- Work location is in-person, providing direct interaction with the COO and departmental teams.
This role is ideal for a detail-oriented professional who thrives in a dynamic environment and is committed to supporting executive leadership through effective coordination and communication. The Executive Coordinator will play a crucial role in driving operational excellence and ensuring that strategic initiatives are executed smoothly across the organization.
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Job Details
HM Elevators
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