Executive Finance - CEIF

Institute of Business Administration (IBA), Karachi

Karachi , Pakistan

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The role involves managing the daily financial operations of the CEIF training portfolio, ensuring smooth handling of invoicing, receivables, faculty payments, budgeting, and financial reporting. The incumbent will work closely with the IBA Finance Department to maintain accurate financial records and support the overall financial health of training projects. This position requires attention to detail, strong organizational skills, and the ability to coordinate multiple financial processes efficiently.

Key Responsibilities

Sales, Invoicing & Receivables: Generate sales orders, issue invoices, and maintain detailed client records including amounts and tax identification numbers. Monitor client accounts and follow up on recoveries. Manage cheque collections by scanning, archiving, logging, depositing funds into the bank, and submitting deposit slips to the Finance Department. Prepare revenue and monthly tax statements, ensuring tax calculations comply with relevant laws.

Faculty / Trainer Remuneration: Prepare trainer contract letters and verify attendance sheets by scanning, archiving, and logging them. Calculate faculty remuneration accurately, issue payment authorizations, and follow up on disbursements. Address any queries related to payments and tax deductions promptly.

P&L, Budgeting & Reporting: Develop workshop-specific profit and loss statements and maintain the online Monthly Target P&L Sheet. Allocate annual budgets according to project codes and prepare ad-hoc financial reports as needed. Support additional financial tasks assigned by management.

Petty Cash, Bills & Requisitions: Collect digital vendor data and prepare summaries for petty cash management. Initiate, process, and track purchase and material requisitions to ensure timely procurement and payment.

Administration: Draft official correspondence, manage email communications, and participate in meetings to facilitate smooth operational workflows. Perform other duties as assigned by the Director of CEIF.

Required Qualifications

A Bachelor’s degree in Commerce (B.Com) or an equivalent qualification in Finance or Accounting from an HEC-recognized university is essential. Candidates should ideally have at least two years of professional experience, with relevant experience in financial operations considered an advantage.

Preferred Qualifications and Competencies

Hands-on experience with ERP systems, particularly Microsoft Dynamics 365 focusing on Sales, Receivables, and Payables modules, is highly desirable. Proven expertise in billing, invoicing, receivables management, client follow-ups, and recovery reporting is important. The candidate should be skilled in preparing detailed P&L statements, revenue, and expense reports on a project basis. Knowledge of withholding tax calculations and faculty payment processing is required. Familiarity with cheque deposits, petty cash handling, and basic financial reconciliations is expected. Proficiency in MS Office, especially Excel, along with strong written and verbal communication skills, including drafting official letters and managing correspondence, is necessary.

Applications must be submitted by Sunday, 01 November 2026.